Accounting Support Specialist (Part-Time)

Sheehan Family Companies•Sandston, VA

About The Position

At Specialty Beverage, we believe in doing right by our employees, suppliers, customers, and communities. We believe hard work delivers results. And we believe these values are why our network of distributors, the Sheehan Family Companies, has been in business for over 125 years. Here you’ll work with a team that’s rooting for you to succeed and empowering you to reach your full potential. We’re looking for hardworking, motivated, and good-humored individuals to join our close-knit team and help us grow our business. The Accounting Support Specialist provides administrative and operational support to the Accounting Department by managing assigned accounting processes, maintaining vendor and supplier communications, and assisting with accounts payable activities. This position is responsible for coordinating sales tax nexus compliance tasks, monitoring the accounts payable email inbox, supporting supplier account reconciliations, processing designated supplier orders, and serving as a cross-trained backup for key accounting processes. The ideal candidate is highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment.

Requirements

Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
Equivalent combination of education and relevant experience may be considered.
One to three years of accounting, bookkeeping, accounts payable, or related administrative experience preferred.
Experience with accounting software, ERP systems, or financial applications preferred.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Problem-solving and analytical skills.
Ability to maintain confidential information.

Responsibilities

Maintain and monitor sales tax nexus registrations and compliance requirements.
Manage the Accounts Payable email inbox and respond to internal and external inquiries.
Communicate with vendors and suppliers to resolve invoice, payment, and account-related issues.
Support supplier accounts receivable activities, including account reconciliations and discrepancy resolution.
Process and maintain Coopers Hawk orders in accordance with established procedures.
Train on POPOSTAP processes and provide backup support as needed.
Assist with accounts payable processing and related accounting functions.
Maintain accurate accounting records and supporting documentation.
Support month-end and year-end accounting activities as assigned.
Compile reports, conduct research, and assist with special projects.
Ensure compliance with company policies and accounting procedures.
Maintain confidentiality of financial and business information.
Perform other duties and special projects as assigned.