Accounting Supervisor - Billing Department
About The Position
The Billing Accounting Supervisor plays a pivotal role in overseeing the daily operations of the billing department, ensuring the accuracy and timeliness of vendor invoice processing, 3-way and 2-way match, re-billing, statement reconciliation and payments. This includes managing functions such as EDI invoice processing, National Account Delivery Receipts, Receipt Cost Adjustments(RCA), complex general ledger reconciliations, invoice discrepancy resolution, and statement discrepancy investigations and resolution. The supervisor is responsible for ensuring the accurate and timely processing of invoices, managing vendor relationships, and streamlining billing operations in alignment with company policies and procedures. In addition to technical responsibilities, the Accounting Supervisor leads and mentors a team of accounting professionals, fostering a culture of continuous improvement and accountability. They develop and implement accounting policies and procedures and collaborate with other departments to support organizational objectives. Strong analytical skills, attention to detail, and proficiency in accounting software are essential for success in this role. Typically, candidates for this position possess a bachelor's degree in accounting or finance, alongside several years of progressive experience including direct supervisory roles. A strong preference will be given to candidates with a proven track record in leading system implementations, managing AP automation tools, and overseeing EDI invoice processing. The ideal leader brings excellent communication skills, the capacity to juggle multiple high-priority projects, and an unwavering commitment to financial integrity and process optimization.
Requirements
- Bachelor Degree in Accounting and 3+ years of accounting experience, including accounts payable, reconciliations, vendor management and knowledge of procurement processes.
- Strong analytical and critical thinking skills to interpret financial data and variances.
- Strong proficiency in ERP systems (e.g., NetSuite, SAP, Oracle).
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query, etc.).
- Ability to work independently with limited supervision.
- High attention to detail and strong numerical accuracy.
- Strong analytical, problem-solving, and organizational skills.
- Ability to interpret financial reports and identify discrepancies.
- Experience with project development and technical writing.
- Data extraction abilities using tools like Monarch and Showcase Query.
- Expert knowledge in building and documenting, and resolving discrepancies between GL and subledgers.
- Ability to identify procedural and internal control weaknesses and provide suggestions and guidance for improvement.
- Experience in preparing documentation for internal and external audits.
- Ability to support system testing, UAT, and data validation during software implementations and upgrades.
- Experience with accounts payable processes, 3-way and 2-way match procedures, and GL coding.
- Experience supervising large teams of professionals.
Nice To Haves
- Proven track record in leading system implementations.
- Experience managing AP automation tools.
- Experience overseeing EDI invoice processing.
- Excellent communication skills.
- Capacity to juggle multiple high-priority projects.
- Unwavering commitment to financial integrity and process optimization.
Responsibilities
- Oversees daily billing department operations for the Warehouse and Drop Ship inventory for Tire Center locations, ensuring accurate 3-way and 2-way match, tire center rebilling, EDI invoice processing, timeliness of RCAs, invoice processing, timely invoice discrepancy resolution, and thorough reconciliation of accounts.
- Manages the monthly financial close process, which includes preparing AP reconciliations, booking accruals, and analyzing variances.
- Maintains positive vendor relationships, resolves disputes, and ensures proper documentation and compliance.
- Leads system development, testing, and troubleshooting initiatives for upcoming projects, including point-of-sale (POS) systems, supply chain enhancements, and accounts payable (AP) automation.
- Oversees process documentation, feature development, comprehensive testing, and successful implementation of systems.
- Collaborates with IT and other departments to enhance system functionalities and ensure seamless integration across platforms.
- Reviews, verifies, and approves invoices for accuracy and proper coding.
- Monitors AP aging and ensures timely payments to vendors.
- Reconciles AP accounts and assists with month-end and year-end close processes.
- Resolves invoice discrepancies and handles escalated issues with vendors and internal departments.
- Ensures compliance with internal controls and accounting policies.
- Develops and maintains positive relationships with vendors and internal stakeholders.
- Trains, mentors, and evaluates billing staff performance.
- Assists in system upgrades, process improvements, and automation initiatives.
- Generates reports related to billing team metrics and performance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
