Accounting Supervisor - AP

Brilliant Corners•San Francisco, CA

1d•Hybrid

About The Position

The Accounting Supervisor, Accounts Payable (AP), is responsible for overseeing the day-to-day AP operations for Northern California, including supervision of a team of three accountants and ensuring timely and accurate processing of vendor payments, employee reimbursements, and credit card activity. This role performs professional-level accounting work, including reviewing, analyzing, reconciling, and verifying financial transactions while maintaining strong internal controls. The position partners closely with Programs, HR, and Finance to ensure accurate disbursements, compliance with organizational policies, and efficient workflows. The Accounting Supervisor is both a hands-on contributor and team leader, responsible for monitoring workloads, meeting deadlines, and supporting staff development. Due to the dynamic nature of program funding and operational needs, responsibilities may evolve and require adaptability to shifting priorities and new processes.

Requirements

Strong understanding of GAAP and accounting principles
Demonstrated experience in accounts payable operations and financial transaction review
Ability to analyze financial data, identify discrepancies, and resolve issues effectively
Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment
High level of attention to detail, accuracy, and accountability
Excellent interpersonal, written, and verbal communication skills
Ability to work independently and collaboratively across departments
High degree of discretion and sound judgment in handling confidential information
Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
Proficiency in accounting systems (Sage Intacct preferred) and Microsoft Excel
Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces.
They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day.
Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 15 pounds safely.
Requires mental acuity for analytical reasoning and document interpretation.

Nice To Haves

Experience supervising or leading accounting staff preferred
Experience in nonprofit or multi-program environments preferred
Sensitivity to diverse populations and a commitment to supporting a mission-driven organization
A valid, clean CA driver’s license and a personal insured vehicle preferred.

Responsibilities

Supervise, mentor, and develop a team of 3 accountants, including conducting regular check-ins, performance feedback, and annual reviews (via Lattice)
Oversee full-cycle accounts payable processes, including review and approval of bill entries, payment requests, and vendor disbursements
Manage weekly check runs and coordinate urgent check processing, including in-office check preparation as required
Upload and monitor check payments through banking platforms, including Positive Pay
Oversee employee reimbursement processing and company-wide credit card reconciliations
Partner with HR regarding benefits-related payments and staff reimbursements
Ensure timely and accurate communication with Programs and Departments supported by the NorCal AP team
Review team output to ensure accuracy, completeness, and adherence to established deadlines
Manage allocation of shared organizational costs and ensure proper coding and distribution
Reconcile and process rent roll data for multiple programs; upload to accounting system (Intacct) for bill creation and client invoicing
Assist with month-end close activities, including recording bank transactions, ZBA transfers, and bank fees
Reconcile assigned balance sheet accounts and maintain supporting schedules
Oversee prepaid expenses and amortization schedules, ensuring accurate journal entries
Support audit requests and provide required documentation
Approve timecards and review job costing/timekeeping reports
Assist with 1099 preparation and filings
Calculate mileage stipends
Participate in Finance and cross-functional meetings to support process improvements and system enhancements
Cross-train with other accounting functions to provide backup support as needed
Evaluate existing accounts payable and related financial processes; identify opportunities for efficiency, accuracy, and internal control improvements, and support implementation of enhancements as business needs evolve
Perform other duties as assigned in support of departmental and organizational needs