AP Supervisor

Outform Group•Chicago, IL

3d•Onsite

About The Position

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the Accounts Payable function, ensuring timely and accurate invoice processing, vendor management, payment execution, compliance with internal controls, and operational reporting. This role is expected to drive continuous improvement, accountability, KPI management, and process transformation initiatives across the AP function. The ideal candidate is a hands-on operational leader with experience managing high-volume AP teams, implementing automation and AI/scanning initiatives, and leading process improvements within fast-paced environments.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
Minimum 5+ years of Accounts Payable experience in a high-volume environment.
Minimum 2+ years of supervisory or management experience required.
Demonstrated experience leading operational transformation and process improvement initiatives.
Experience implementing AP automation, OCR/scanning, AI workflow tools, or intelligent invoice processing preferred.
Strong ERP systems experience required; Microsoft Dynamics 365, Oracle, SAP, or equivalent preferred.
Advanced Excel skills required including pivot tables, lookups, reporting, reconciliations, and data analysis.
Strong analytical, organizational, and problem-solving capabilities.
Excellent communication and leadership skills.
Proven ability to manage competing priorities within fast-paced operational environments.

Nice To Haves

Experience implementing AP automation, OCR/scanning, AI workflow tools, or intelligent invoice processing preferred.

Responsibilities

Supervise and manage daily Accounts Payable operations in a high-volume environment.
Establish and enforce KPI reporting and accountability metrics across the AP team.
Monitor invoice processing accuracy, exception trends, aging, turnaround time, and productivity.
Lead continuous improvement initiatives focused on process efficiency, scalability, and control enhancement.
Drive transformation initiatives including AI/scanning, OCR, workflow automation, and process standardization.
Ensure compliance with company policies, internal controls, and approval workflows.
Review and resolve invoice discrepancies, payment issues, and vendor escalations.
Coordinate and build month-end close activities related to Accounts Payable.
Prepare executive-level operational reporting and KPI summaries.
Train, mentor, and develop AP team members while driving accountability and performance.
Partner with Finance and IT on ERP enhancements, implementations, and process improvements.
Utilize advanced Excel reporting and analytics to support operational decision-making.