Accounting Supervisor 1

Arizona Department of Administration • Phoenix, AZ

6d • $70,000 - $80,465 • Hybrid

About The Position

The Division of Business and Finance (DBF) is looking for a highly motivated individual to join our team as an Accounting Supervisor 1. Responsible for financial operations by analyzing and reviewing the available funding for processing of manual invoices, payments, and both Inter and Intra agency transfer. Develop and implement new processes and procedures to enhance workflow and productivity in order to ensure that all payments and reconciliations are processed within scheduled time frames.

Oversee, monitor, and train accounting staff to ensure that all health plans and provider’s payments and reports are finalized in a timely manner. Analyze and review the available funding for processing of manual invoices, payments, and both Inter and Intra agency transfers. Manage and oversee sister agencies’ reconciliations of their sub funds for revenues and expenditures. Develop and implement new processes and procedures to enhance workflow and productivity in order to ensure that all payments and reconciliations are processed within scheduled timeframes.

This is primarily an in-office position. Employees may be eligible to work from home up to two business days per week, with the remaining days expected to be worked on-site.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Bachelor's degree in accounting or a closely related field and one year experience at the Accountant 4 level or equivalent.
• Must reside in Arizona.
• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Master’s Degree in Business Administration or Accounting.

Responsibilities

• Analyze, review, and reconcile system payments as well as supplemental programmatic payments to health plans and health care providers from PMMIS (Prepaid Medical Management Information System) to AZ360, the State accounting system to ensure system integrity and timely disbursement of payments and recording of expenditures. Collaborate with Dept. of Administration General Accounting Office (GAO) regarding any processes that have not successfully run or that reject such as JVFT process or items on the AD Exception report.
• Run Cognos and journal accounting downloads to summarize expenditure/revenue data elements reconciliations and management requests. Enhance existing reports that can assist division to analyze and assist with monthly financial reviews.
• Provide supervision, training, and monitor the accuracy and quality of all work products including direct supervision of accounting staff.
• Collaborate with Dept. of Administration General Accounting Office and Provider Registration to fix vendor conversion/modification errors for system integrity, timely payments, and 1099s.
• Analyze and manipulate large volume of data to reconcile the JVFT process when they are not run successfully, as well as moving aged invoices from one budget year to another.
• Research and respond to health plan and FFS provider Service Now ticket inquiries, and requests. Enter new or update health plans in AZ360.
• Monitor and Run Call Center reports to identify problem areas for training and evaluations, as well as to track misdirected calls that belong to other divisions.
• Monitor the management of sister agency sub fund for DES/DD reconciliation of revenue and expenditures.

Benefits

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level