Accounting Specialist

Advanced Textiles Association•Roseville, MN

22h•Remote

About The Position

The Accounting Specialist is responsible for accounts payable, accounts receivable, and general accounting department tasks using 365 Business Central, A2Z, netFORUM, and Adobe/Microsoft Office software products. This role involves coding and entering payable invoices, reviewing invoices for proper documentation and approval, ensuring correct coding and deferred expenses, managing vendor W9s for 1099 reporting, processing ACH/Wire transfers, prioritizing invoices, resolving discrepancies, auditing credit card statements, monitoring shipping profitability, assisting with month-end close and reconciliations, aiding with Sales and Use Tax filings, responding to vendor inquiries, processing customer refunds and E-store transactions, and answering customer questions. The position also includes assisting A/R Accountants with booking exhibit booths and performing other duties as requested.

Requirements

Two or four year degree in Accounting required.
Two plus years accounting experience.
Must have knowledge of MS Office: Excel, Word, and Outlook.
Ability to maintain record keeping systems and procedures.
Ability to gather data, to compile information, and prepare reports.
Excellent organization skills.
Ability to multi task and prioritize work.
Eligible for full-time remote with professional home workspace available.
Must reside local to ATA headquarters and be available for occasional work in office.

Nice To Haves

Knowledge of 365 Business Central, A2Z, and netFORUM software products.

Responsibilities

Code and enter all payable invoices into 365 Business Central, and attach invoice images, for three entities.
Review invoice for appropriate GL Account documentation and approval prior to payment.
Ensures correct approval, sorting, and coding, and enters deferred expenses.
Request for W9 for new vendors/individuals to ensure accurate 1099 reporting.
1099 maintenance and annual preparation of 1099/1096’s for IRS filing.
Initiating, entering, and recording all ACH/Wire transfer payments for Accounting Supervisor approval.
Prioritize invoices for payment according to payment terms.
Researching and resolving any invoice/payment discrepancies.
Audit and processing of semi-monthly credit card statements.
Annual monitoring of shipping profitability to ATA customers and reporting results to the CFO & VP of Operations.
Assist in month end close process and reconciliation of accounts payable & prepaid/ accrued expenses.
Assist with annual Sales and Use Tax filing and monthly recording of use tax.
Respond to all vendor inquiries.
Processing and verifying credit card payments and customer refunds.
Processing E-store transactions and order fulfillment.
Answer internal and external customer questions in a timely and professional manner.
Assist A/R Accountants with booking exhibit booths in A2Z
Annual travel to Expo event to support Sales office with exhibit booth sales.
Perform other duties as requested by the CFO & VP of Operations, and Accounting Manager.