Business and Finance - Accounting Specialist

SSCC•Hillsboro, OH

1d•Onsite

About The Position

The Accounting Specialist processes one of the following areas: Accounts Payable, Accounts Receivable, or Payroll. The position works in the Business Office at the Central campus and reports to the Assistant Treasurer. It performs accounting and payment-processing duties, maintains financial records and documentation, supports student and third-party billing, and handles confidential information in accordance with college policies and applicable requirements. The role requires an appropriate combination of education, training, coursework, and experience. An example of an acceptable qualification is an associate’s degree in accounting or a related field and one to three years of related accounting experience. The employee must pass required background checks and document identity and employment eligibility. The position has no licensure or certification requirements.

Requirements

An appropriate combination of education, training, coursework, and experience that demonstrates the required knowledge, skills, and abilities.
Example qualification: associate’s degree in accounting or a related field and one to three years of related accounting experience.
Successfully pass required background checks in accordance with college policies and applicable laws.
Document identity and employment eligibility as a condition of employment.
Knowledge of general accounting principles, basic mathematics, standard office practices and procedures, English grammar and writing conventions, and business letter and reporting formats.
Ability to accurately transfer and post financial data; maintain attention to detail and confidential information; work independently; organize and file documents; apply ethical standards; and follow safety and security procedures.
Ability to communicate effectively, maintain working relationships, contribute to a positive team environment, and work respectfully with students, colleagues, and the public.
Skill in data entry, typing, mathematical calculations, Microsoft Word, Excel, and Outlook, administrative computer systems, Ecab scanning and related software, office equipment, office organization, report formatting, and verbal and written communication.

Responsibilities

Process purchase requisitions through purchasing, invoicing, and disbursement; maintain supporting documentation; disburse accounts payable checks and student refunds; and maintain vendor listings.
Communicate with vendors and college departments about outstanding balances and compliance; process credit card payments; reconcile payments with end-of-day reports; and prepare nightly deposits.
Scan bookstore receipts, collections, and third-party billing information into OnBase; establish student deferred and extended payment plans; monitor Tungsten (Chapter 31 VA), Amazon, Army Ignited, and AmeriCorps portals and submit invoices.
Process miscellaneous charges and monitor student financial holds; work with third-party payers; invoice non-credit courses; and move student payments to the appropriate year or term as needed.
Maintain student and third-party billing and coding of student payment status; receive and post student account payments, including tuition, scholarship checks, insurance and entrance test fees, and other payments.
Monitor accounts and report delinquent accounts to collections; report payments to the Attorney General’s office and clear paid accounts; process bad-check charges and send notifications; and document student bankruptcies.
Process student financial aid refunds, verify checks, post refunds, and forward them to Accounts Payable for processing and mailing; prepare reports for the Business Office.
Prepare and process semimonthly payroll, payroll liabilities and reporting for STRS and OPERS, and payroll taxes; file monthly, quarterly, and annual payroll reports and prepare for audits.
Administer the Ohio Public Deferred Compensation Program and flexible spending accounts; receive mail payments and prepare bank deposits; and process employee health and life insurance billings.
Maintain confidentiality of sensitive records and information; work the assigned schedule, maintain regular and punctual attendance, and work overtime as required by workload demands.
Perform other related duties as required.