Accounting Specialist, Service

J.C. Cannistraro LLC • Waltham, MA

1d • Hybrid

About The Position

We are seeking an Accounting Specialist to join our Service Group, where you will be a key player in ensuring smooth financial operations and providing exceptional client support. This role primarily involves daily customer invoicing, accounts payable approvals, assisting with payroll processes, and communicating with customers regarding invoice status and payments. The ideal candidate will possess strong attention to detail, the ability to manage multiple tasks effectively, and excellent communication skills for interacting with both internal and external stakeholders.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of accounting experience, preferably in the service or construction industry.
• Strong knowledge of accounts payable and payroll processes.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.

Nice To Haves

• ServiceTrade experience a plus.

Responsibilities

• Generate and process customer invoices through ServiceTrade software for completed maintenance and service work.
• Ensure accuracy in invoicing, including appropriate documentation and compliance with customer contracts.
• Review and approve daily accounts payable for vendor invoices related to the Service Group.
• Ensure accurate coding and documentation for all payments.
• Assist in the preparation and processing of payroll for service technicians and administrative staff, ensuring timely and accurate submissions.
• Communicate with customers regarding the status of open invoices, providing updates on billing and payment schedules.
• Follow up on outstanding payments and address customer inquiries or issues related to invoicing.
• Collaborate with the accounting team to reconcile discrepancies in accounts receivable and accounts payable.
• Identify and suggest improvements to streamline invoicing, accounts payable, and payroll processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees