Financial Associate: Department of Theatre - UTK

University of Tennessee•Knoxville, TN

11d•Onsite

About The Position

The University of Tennessee Department of Theatre and Clarence Brown Theatre seeks an Accounting Specialist to provide financial management spanning the academic unit as well as the public-facing, revenue-generating Clarence Brown Theatre. The Accounting Specialist will play a crucial role in assisting the business manager to ensure that revenue and expenses are properly accounted for so that all required reporting to various agencies is accurate and timely. The accounting specialist works closely with the business manager on all financial and compliance matters for Theatre. The Department of Theatre is a complex unit with financial management spanning the academic unit as well as the public-facing, revenue-generating Clarence Brown Theatre (CBT). CBT receives revenue from ticket sales, sponsorships, rental income, grants, and memberships. This position plays a crucial role in assisting the business manager to ensure that revenue and expenses are properly accounted for so that all required reporting to various agencies is accurate and timely. The position is responsible for establishing, implementing, and maintaining departmental guidelines and procedures for procurement cards, travel, and travel cards, including group travel, as well as other front-office-related procedures. The accounting specialist serves as the initial financial contact for both the academic department and the Clarence Brown Theatre.

Requirements

High School Diploma
2 years accounting/financial experience
Conceptual knowledge/understanding of basic accounting principles
Demonstrated knowledge of a complex accounting system such as Oracle, knowledge of Microsoft Office, especially Excel
Demonstrated ability to synthesize, summarize and communicate complex information
Demonstrated creative problem-solving ability
Demonstrated command of spreadsheet and word processing software
Ability to communicate effectively with faculty, staff, students and other campus offices/departments
Ability to prioritize, multi-task and work under pressure with time-sensitive deadlines
Ability to work both independently and as a team member
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

Associate degree
2-3 years relevant experience in higher education
Knowledge of complex accounting and financial systems.
Knowledge of contracts and purchasing agreements.

Responsibilities

Processes and reconciles financial transactions, including internal transfers, invoices, deposits, production budgets, and accurate allocation of costs to the correct funds, departments, activity codes, and G/L accounts.
Manages procurement and purchasing operations, verifying and distributing monthly charges, handling purchase orders.
Supports operational and administrative functions.
Manages all stages of guest travel, serves as the departmental contact for UT travel policy questions.
Serves as a secondary point of contact for the Theatre administrative office.
Provides backup support to the Administrative Specialist.
Assists faculty and staff with administrative and financial office needs and serves as backup for payroll and HR transactions when needed.