Accounting Specialist

Keiter CPAs

About The Position

The Accounting Specialist manages the firm’s disbursement functions for all Keiter-related entities, with primary responsibility for accounts payable, expense payable, and payroll processing. This role supports the internal accounting function by recording daily bank activity, entering month-end general ledger entries, performing reconciliations, scanning and depositing checks, and preparing required reports and analyses. Key responsibilities include processing vendor and employee payments, reviewing and accurately coding expenditures by general ledger account and cost center, and ensuring expenses are properly reflected in the firm’s financial records. The Accounting Specialist is responsible for enforcing compliance with firm policies related to disbursement processes and recommending improvements as needed. This position also serves as a point of contact for vendor inquiries and internal stakeholders, responding in a timely, professional manner. In addition, the Accounting Specialist processes semi-monthly payroll, stays current on payroll legislation and tax changes, prepares annual 1099s, supports corporate credit card reconciliations, and assists with budgeting for select firm-level expense lines. The role requires a high level of discretion and confidentiality, particularly when handling sensitive financial, payroll, and employee information. The Accounting Specialist is expected to be a subject matter expert in disbursement policies and procedures and to proactively identify opportunities for automation and workflow improvements.

Requirements

High level of discretion and confidentiality.
Subject matter expert in disbursement policies and procedures.

Responsibilities

Manages the firm’s disbursement functions for all Keiter-related entities.
Processes accounts payable, expense payable, and payroll.
Records daily bank activity.
Enters month-end general ledger entries.
Performs reconciliations.
Scans and deposits checks.
Prepares required reports and analyses.
Processes vendor and employee payments.
Reviews and accurately codes expenditures by general ledger account and cost center.
Ensures expenses are properly reflected in the firm’s financial records.
Enforces compliance with firm policies related to disbursement processes.
Recommends improvements to disbursement processes.
Serves as a point of contact for vendor inquiries and internal stakeholders.
Responds to inquiries in a timely, professional manner.
Processes semi-monthly payroll.
Stays current on payroll legislation and tax changes.
Prepares annual 1099s.
Supports corporate credit card reconciliations.
Assists with budgeting for select firm-level expense lines.
Maintains a high level of discretion and confidentiality.
Acts as a subject matter expert in disbursement policies and procedures.
Proactively identifies opportunities for automation and workflow improvements.