Accounting Specialist - Senior

CU Student Choice Partners LLC•San Antonio, TX

12d•$55,000 - $60,000

About The Position

The Accounting Specialist is responsible for executing key accounting processes that support Student Choice’s financial operations, including student funding, cash reconciliations, payment processing, accounts receivable, billing, accounts payable, and employee expense reimbursements. Reporting directly to the Director of Accounting, this role supports accurate recordkeeping and financial reporting and adherence to accounting policies and procedures. The Accounting Specialist collaborates with department leaders to support efficient operations and timely, accurate processing of financial transactions in accordance with organizational standards and internal controls. The position is based in San Antonio / Home Office, with some travel required for meetings with management, employees, and occasional credit union clients. Standard hours are 40 per week.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience may be considered in lieu of a degree.
3–5 years of progressive accounting experience.
Proficiency in Microsoft Excel.
Strong analytical, organizational, and critical-thinking skills.
Ability to work independently and collaboratively.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent written and oral communication skills.
Meticulous organizational skills.
Ability to sit for extended periods and use a computer keyboard, mouse, and other devices.
Ability to participate physically in training sessions, presentations, and meetings.
Some travel is required for meetings with management, employees, and occasional credit union client meetings.

Nice To Haves

Knowledge of GAAP and financial statement preparation.
Experience with accounting systems, ERP platforms, and financial reporting tools.
Experience with Sage Intacct.

Responsibilities

Post prior-day bank transactions to the general ledger and validate them against supporting documentation.
Monitor daily cash balances and inform the Director of Accounting when balances are running low.
Prepare daily cash balancing and account reconciliations.
Process daily student funding files by required deadlines for credit union debits, school payment credits, refunds, and returns across line-of-credit and refinance loan products.
Verify that student funding data imports and supporting documentation are received and accurate; research and resolve discrepancies, rejected or returned transactions, and balancing exceptions.
Communicate funding errors or omissions to School Support, submit transactions for approval, and maintain processed files on the O: Drive.
Review and validate client billing files, prepare and import files into the Internal Billing Database (IBD), and balance them to system reports.
Send client invoices by the 15th of the month, prepare billing accrual entries, and perform monthly reconciliations between the billing system, source documents, and the general ledger.
Maintain the IBD and client information in the ZOHO CRM; assist with sales tax compliance and return filings.
Perform accounts receivable activities, including invoice collection, delinquency monitoring, client outreach, and maintenance of client accounting documentation.
Process vendor invoices accurately and on time, verifying approvals and coding; review significant vendor invoices and payment activity for accuracy and reasonableness.
Maintain compliance with local, state, and federal tax requirements, including sales tax and 1099 filings.
Process employee expense reimbursements and routine monthly reimbursements; review expenses for policy compliance, reasonableness, and appropriate accounting classification.
Administer Concur and provide employee training, onboarding, and ongoing support.
Assist with monthly preparation of financial statements in accordance with GAAP.
Review and approve journal entries, account reconciliations, and supporting schedules.
Maintain internal controls and segregation-of-duty requirements, escalating exceptions and unusual transactions to management.
Assist with the annual external financial audit and monthly and annual close processes as needed.
Obtain, process, and maintain transaction support in Sage and related financial applications, including vendor and customer setup documents, ACH forms, W-9s, contract exhibits, and approval emails.
Update historical portfolio balances and portfolio summary reports monthly.
Perform other duties and special projects as assigned.