Accounting Specialist - Senior

CU Student Choice Partners•San Antonio, TX

11d

About The Position

The Accounting Specialist is responsible for executing key accounting processes that support Student Choice’s financial operations, including student funding, cash reconciliations, payment processing, accounts receivable, billing, accounts payable, and employee expense reimbursements. Reporting directly to the Director of Accounting, this role supports accurate recordkeeping and financial reporting and adherence to accounting policies and procedures. The Accounting Specialist collaborates with department leaders to support efficient operations and the timely, accurate processing of financial transactions in accordance with organizational standards and internal controls. The role processes daily bank transactions and cash reconciliations, manages student funding files and exceptions, prepares client billing and accounts receivable activity, processes vendor invoices and employee expense reimbursements, and supports financial statements, journal entries, reconciliations, audits, and close processes. It also maintains supporting documentation and financial data in Sage and related systems, updates portfolio reports, and performs other duties and special projects as assigned. Work involves extended periods of sitting and using a computer keyboard, mouse, and other devices. The employee must be able to participate in training sessions, presentations, and meetings. Some travel is required to meet with management, employees, and occasionally credit union clients.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience may be considered in lieu of degree requirements.
3–5 years of progressive accounting experience.
Proficiency in Microsoft Excel.
Experience with accounting systems, ERP platforms, and financial reporting tools.
Strong analytical, organizational, and critical thinking skills.
Ability to work independently and collaboratively.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent written and oral communication skills.
Meticulous organizational skills.

Nice To Haves

Knowledge of GAAP and financial statement preparation is preferred.
Experience with Sage Intacct is preferred.

Responsibilities

Post prior-day bank transactions to the general ledger and validate them against supporting documentation.
Monitor daily cash balances and inform the Director of Accounting when balances are running low.
Prepare daily cash balancing and account reconciliations.
Process daily student funding files by the required deadline, including credit union debits, school payment credits, refunds, and returns for line of credit and refinance loan products.
Verify student funding data imports and supporting documentation; research and resolve discrepancies, rejected or returned transactions, and balancing exceptions.
Communicate student funding errors or omissions to School Support and submit transactions for approval to the Director of Accounting or a delegate.
Maintain processed student funding files on the O: Drive.
Review and validate billing files, prepare them for import into the Internal Billing Database (IBD), import files, and balance them to system reports.
Send client invoices by the 15th of the month and prepare client billing accrual entries.
Reconcile the billing system, supporting source documents, and general ledger monthly; maintain and update the IBD with relevant monthly data.
Assist with sales tax compliance and return filings.
Handle accounts receivable, including invoice collection, delinquency monitoring, and client outreach.
Maintain client accounting documentation, including W-9s, ACH forms, and sales tax documentation, and maintain accurate client information in the ZOHO CRM system.
Process vendor invoices accurately and on time, verifying approvals and coding; review significant invoices and payment activity for accuracy and reasonableness.
Maintain compliance with local, state, and federal tax requirements, including sales tax and 1099 filings.
Process employee expense reimbursements accurately and on time, including routine monthly reimbursements; review expenses for policy compliance, reasonableness, and proper accounting classification.
Administer Concur and provide employee training, onboarding, and ongoing support.
Assist with monthly preparation of financial statements in accordance with GAAP; review and approve journal entries, account reconciliations, and supporting schedules.
Maintain internal controls and segregation-of-duty requirements, escalating exceptions and unusual transactions to management.
Assist with the annual external financial audit as needed.
Ensure financial records are accurate, complete, and integral across systems; obtain, process, and maintain transaction documentation in Sage and related financial applications.
Maintain documentation for vendor and customer setups, client billing and student funding ACH forms, vendor payments, employee reimbursements, W-9s, contract Exhibit A documents, and relevant approval emails.
Update historical portfolio balances and portfolio summary reports monthly.
Assist with monthly and annual close processes as needed.
Perform other duties and special projects as assigned.