Accounting Specialist

Genpro Energy Solutions•Piedmont, SD

1d•$25 - $30•Onsite

About The Position

GenPro Energy Solutions is seeking a reliable and detail-oriented Accounting Specialist to support the financial and administrative operations of our solar construction projects. This role plays an important part in ensuring that project documentation, billing processes, accounts receivable activities, and administrative functions are completed accurately and efficiently. The Accounting Specialist plays a critical role in ensuring that all administrative and accounting processes are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.

Requirements

Minimum of two (2) years of experience in billing, invoicing, and accounts receivable within a construction, engineering, or project-based environment.
Preferred experience in preparing and processing AIA billing (G702/G703 Applications for Payment), including schedules of values, retainage tracking, and change order integration.
Experience working in construction, engineering, energy, or project-based industries preferred.
Strong proficiency with Microsoft Office Suite, particularly Excel and Outlook.
Proficiency with construction accounting/ERP software (e.g., Procore, NetSuite, Sage 300 CRE, Viewpoint, Foundation, Textura, or similar).
Strong attention to detail and accuracy in financial and documentation tasks.
Professional demeanor with strong written and verbal communication skills.
Proactive problem-solver who approaches challenges with a positive, can-do attitude and takes ownership of managing time and workload effectively.
Excellent organizational and time-management skills, with the ability to multitask and prioritize competing deadlines in a fast-paced environment.
Strong attention to detail and accuracy when preparing billing documentation, invoices, and financial records.
Strong interpersonal and customer service skills, with the ability to communicate professionally with clients, subcontractors, vendors, and internal project teams.
Comfortable working independently and taking initiative, while also collaborating effectively across departments (project management, accounting, and field operations).
Sound judgment and diplomacy when handling sensitive conversations, such as payment follow-up or billing disputes.

Nice To Haves

Associate’s degree in business administration, Accounting, Office Administration, Construction Management, or a related field preferred.
Bachelor’s degree in business administration, Accounting, Finance, Construction Management, or a related discipline preferred but not required.

Responsibilities

Prepare and submit American Institute of Architects (AIA) invoices and other project billing documentation.
Process incoming customer payments and ensure accurate application to the appropriate project accounts within the ERP system and bank records.
Assess monthly finance charges, generate customer statements, and distribute past-due notices.
Provide ongoing follow-up with customers to ensure timely payment of outstanding balances.
Process occasional customer refunds and ensure proper documentation of transactions.
Review and approve sales orders in a timely manner to support project cash flow and financial tracking.
Process customer credit applications and review submitted documentation for completeness and accuracy.
Prepare and coordinate construction-related documents including lien waivers, project files, and other contract documentation.
Coordinate with project managers, accounting personnel, subcontractors, and clients to collect required billing and compliance documentation.
Assist with the preparation, signing, and distribution of contract documents and related project paperwork.
Obtain and maintain required project documentation such as W-9 forms, certificates of insurance (COIs), tax-exempt certificates, and other regulatory documentation.
Maintain organized and accurate project files to ensure easy access and compliance with company policies and project requirements.
Provide clerical and administrative support to project teams as needed to ensure efficient project execution.
Direct incoming phone calls, correspondence, and inquiries to the appropriate subject matter expert or department.
Assist guests, visitors, and vendors and direct them to the appropriate personnel or department.
Order and maintain inventory of office and operational supplies to ensure teams have necessary materials available.
Maintain organized accounting and project records to ensure accurate financial documentation and compliance with company standards.
Support accounting and project teams by maintaining accurate documentation related to project billing, customer accounts, and regulatory requirements.
Ensure records are stored and maintained in accordance with company procedures and audit requirements.