Accounting Specialist

Modern HR•Culver City, CA

2d•Onsite

About The Position

Exciting Accounting opportunity with a non profit organization in Culver City! Job Summary The Accounting Specialist is responsible for managing and maintaining the agency’s financial accounts, ensuring accuracy and compliance with financial policies and procedures. Verifying, recording, and processing financial transactions, such as invoices, expenses, and receipts. Handles accounts payable and accounts receivable; credit card expenditures, providing general accounting support with a variety of clerical activities and related tasks and handling information of extreme sensitivity and confidentiality.

Requirements

Associate’s degree in business administration, accounting or related field
Minimum of one to two (1-2) years of accounting and payroll processing experience
Strong computer literacy skills (MIS, word processing, database and spreadsheets, internet and email use required)
Data entry, knowledge of data analysis, MIS systems and reporting procedures
Strong and effective verbal and written communications skills required
Creative problem solver with a can-do attitude
Must be detail-oriented and possess excellent organizational and analytical skills with the ability to research best-practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects
Ability to prioritize workload, multi-task and be flexible
Ability to liaise effectively with a range of relevant authorities, individuals and organizations; demonstrated effective interpersonal skills
Desire to be a part of a diverse team, and the ability to both think independently and work collaboratively
Working knowledge of budgets and expense reports
Improve personal skill set regarding software proficiency, financial analysis and data processing
Must be responsible, be able to handle confidential information, organize effectively, and work independently
Passion for learning and possesses curiosity about issues affecting children and families
All employees, regardless of position, serve as role models for children and families who are served by our agency.
Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption
Successful completion of pre-employment physical and TB/PPD risk assessment, proof of immunizations for pertussis (Tdap), measles (MMR) and influenza (can decline)
Class “C” driver’s license, proof of insurance, a safety record acceptable to CAA, and reliable transportation required

Nice To Haves

bachelor’s degree in accounting or related field preferred
Familiarity with payroll software a plus

Responsibilities

Maintain confidentiality with regards to all sensitive agency information
Work with accounts payable, accounts receivable, and payroll
Process incoming payments by check, credit card, and EFT
Receive, process, and reconcile statements
Assist with preparation of financial statements and reports
Generate and review monthly reports
Prepare and make bank deposits
Assist with preparation for annual audits
Support internal and external audits by preparing documentation and ensuring compliance
Ensure compliance with internal accounting procedures
Maintain accurate records, including ledgers, journals, receipts, and invoices
Perform administrative and other tasks as needed
Support with payroll processing; prepare necessary payroll reports; collects and verifies time sheets/time records
Works on special projects as assigned
Review credit card statements; reconciles all credit card expenditures
Investigate all transactions in order to prevent fraud
Prepare financial reports and various accounting statements
Post journal entries to general ledger
Follow up all transactions continuously and provide updates to the management
Adhere to corporate standards and procedures in all reconciliation activities
File all prepared accounts in a well-organized manner
Reconcile discrepancies in different accounts
Proof accounting reports for clerical accuracy
Allocates expenditures to correct accounts according to departmental procedures
Maintain staff confidence and protects accounting/finance and payroll/ human resources operations by keeping information confidential
Maintain client confidentiality, HIPAA compliance and appropriate boundaries with all staff and families
Perform a variety of clerical tasks including filing, assembling and labeling, scheduling interviews, document revision, supporting with tracking documents and completing paperwork required for billing and other projects as needed.
Assist with general organizational or computer-based projects including data
Contributes to team effort by accomplishing related results as needed
Be punctual, present, and professional during work hours
In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.
Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy.