Accounting Specialist

Santa Fe College•Gainesville, FL

12d•Onsite

About The Position

The Office for Finance is committed to fulfilling Santa Fe College’s (SF) mission by providing the highest quality fiscal services through excellence in customer service, integrity, accountability, and stewardship, working together to implement creative solutions and best practices in sustainability. The Accounting Specialist is responsible for providing accounting support to major financial areas in the Office for Finance. This may include accounts payable, travel and/or payroll, general ledger accounting, and account reconciliation. The Accounting Specialist helps to ensure compliance with federal, state, and college rules, procedures, and regulations in order to maintain the fiscal reporting integrity of the college. This position also contributes to the overall success of the department by performing all essential duties and responsibilities as assigned.

Requirements

A high school diploma or equivalent with two (2) years of bookkeeping or accounting related experience or an associate degree in accounting or a related field.
A criminal background check will be conducted.

Nice To Haves

An associate degree in accounting or related field with at least two (2) years of bookkeeping or accounting related experience.
Exceptional aptitude in accounting procedures and knowledge of accounting systems.
Ability to work successfully in a multi-cultural environment.
Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
Detail Oriented - Proven accuracy and attention to detail.
Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
Results Orientation – proven ability to set and exceed established targets.
Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

Responsibilities

Reviews and processes transactions based on given guidelines for completeness and accuracy.
Coordinates and communicates with staff in various departments to ensure complete and accurate documentation to back up transactions.
Prepares calculations based on given tables and formulas.
Tracks and monitors transactions including basic reconciliation of data.
Researches and assists with resolution of reconciliation variances.
Prepares and verifies daily reports.
Utilizes computer programs for reporting, tracking, and monitoring transactions.
Maintains appropriate documentation and records using both Excel spreadsheets and College web-based systems.
Files documents for efficient retrieval.
Adheres to all institutional, state, and federal rules, guidelines, and regulations.
Assists College employees with questions and concerns regarding transactions within the assigned duties and responsibilities.
Provides back up and assistance to the Executive Assistant with front office reception and phone coverage.
Keeps a record of operating procedures and may share position specific knowledge, including use of collegewide ERP and related system processes, by providing guidance on standard operations and established departmental procedures as needed.
Provides service to the college through participation in events, committees, and other college activities.
Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
Provides service excellence through courteous, informed, accessible, and professional engagement.
Performs other duties as assigned.