Ap/Accounting Specialist

Newport Hospital and Health Services Careers•Newport, WA

12d•Onsite

About The Position

Responsible for the processing of invoices and payments for the District. Performs various accounting duties. Participates in the department's performance improvement and continuous quality improvement (CQI) activities. Performs moderately complex accounting assignments in accordance with standard procedures. Handles reconciliations, deposits, and ensures correct coding of expenses. Analyzes and solves problems independently.

Requirements

Minimum Education: High school graduate or equivalent.
A minimum of six (6) months’ experience in clerical accounting.
Knowledge of bookkeeping/accounting principles.

Nice To Haves

Sales tax and 1099 knowledge and experience
understanding of GL structures
GAAP

Responsibilities

Participates in the facility's long-term and short-term financial process; makes recommendations, analyzes deficiencies and reports.
Responsible for processing all payments for the organization.
Responds to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax.
Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity, price and confirms or adjusts account numbers and coding as necessary.
Ensures payments are made to vendors according to the terms in the purchase order.
Prepares voucher reports (Auditor’s Report) monthly for Board meetings.
Partners with Materials Management to ensure alignment with Accounting and A/P Procedures and resolves PO / Invoice discrepancies.
Ensures entries are posted to the correct month, year.
Audits invoices for items that are governed by contracts with the District for accuracy in terms and pricing.
Assists with reconciliation of Seebers monthly receipts, pulling necessary reports and logging daily activity.
Works with the business office staff to process refunds to District patients and third-party payers.
Reconciles sales use tax monthly.
Processes 1099s annually.
Verifies and investigates discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
Analyzes policy and workflow processes and provides recommendations for improvement.
Adheres to dress code, appearance is neat and clean.
Completes annual District-required and/or job-required educational requirements.
Maintains regulatory requirements.
Wears identification while on duty.
Supports and maintains a culture of safety and quality.
Reports to work on time and as scheduled, completes work within designated time.
Maintains employee/patient confidentiality.
Represents the District in a positive and professional manner.
Participates in department’s performance improvement and continuous quality improvement (CQI) activities.
Demonstrates the mission, ethics, and goals of the facility and the department.
Communication with patients, residents, guests, family, and staff is courteous, respectful, and helpful.
Maintains a clean, safe, and accident-free environment.