AP Accounting Clerk
About The Position
As the Accounts Payable Clerk, you will be responsible for accurately processing a high volume of vendor invoices while ensuring payments are completed on time and in accordance with company policies. You will prioritize daily invoice processing to avoid late fees, maintain accurate financial records, and resolve discrepancies through detailed research and vendor communication. You will perform three-way matching between invoices, purchase orders, and receiving documents to verify accuracy before payment. In addition, you will reconcile vendor statements, investigate pricing discrepancies, process credits, maintain vendor master data, and support the onboarding of new suppliers. Success in this role requires exceptional attention to detail, strong analytical skills, and the ability to manage multiple priorities while maintaining accuracy. You will work closely with Purchasing, Receiving, and other departments to resolve invoice issues and help ensure the integrity of our financial records.
Requirements
- 2+ years of Accounts Payable or related accounting experience.
- Experience processing a high volume of invoices with exceptional accuracy.
- Strong understanding of three-way matching (purchase order, receiving document, and invoice).
- Advanced Microsoft Excel skills, including VLOOKUPs, Pivot Tables, sorting, and filtering data.
- Proficiency with Microsoft Office and accounting software such as QuickBooks or similar ERP systems.
- Strong organizational skills with the ability to prioritize multiple deadlines.
- Excellent attention to detail and problem-solving abilities.
- Professional verbal and written communication skills.
- Comfortable working with accounting systems, spreadsheets, and large sets of financial data.
- Understanding that accuracy, accountability, and confidentiality are critical when handling company finances.
Nice To Haves
- Associate degree in Accounting, Finance, or Business.
- Experience with vendor onboarding and master vendor file maintenance.
- Knowledge of sales and use tax requirements.
- Experience preparing or supporting annual 1099 processing.
- Experience managing electronic vendor payments and online payment portals.
- Experience in a manufacturing, distribution, or wholesale environment.
Responsibilities
- Accurately process a high volume of vendor invoices.
- Ensure payments are completed on time and in accordance with company policies.
- Prioritize daily invoice processing to avoid late fees.
- Maintain accurate financial records.
- Resolve discrepancies through detailed research and vendor communication.
- Perform three-way matching between invoices, purchase orders, and receiving documents.
- Reconcile vendor statements.
- Investigate pricing discrepancies.
- Process credits.
- Maintain vendor master data.
- Support the onboarding of new suppliers.
- Work closely with Purchasing, Receiving, and other departments to resolve invoice issues.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
