Accounting Specialist

University of Montevallo•Montevallo, AL

47d

About The Position

The purpose of this position is to oversee financial operations, scholarship recordkeeping, and other clerical duties that support the University of Montevallo Foundation.

Requirements

Some experience with accounts receivable tasks and financial reporting
Knowledge of basic office policies and procedures
Customer service skills, competent math skills, and above-average grammar skills
Ability to communicate effectively orally and in writing
Knowledge and understanding of accounting principles
Ability to design, analyze, and prepare financial reports
Knowledge of integration of financial software programs
Knowledge of and experience working with fund accounting
Experience with accounting software programs, both the general ledger and accounts payable (preferably Financial Edge software)
Bachelor's degree
2 years of related experience

Nice To Haves

Business, Finance or Nonprofit Management/related areas preferred

Responsibilities

Manages all accounts payable items for the University of Montevallo Foundation, including processing reimbursement requests and invoices, along with running checks/wires/other payments to vendors and the University.
Maintains general ledger (G/L), including posting journal entries, making necessary adjustments, reconciliation of G/L account balances, and assists with month-end and year-end closings. Prepares financial statements for review by the Executive Director, UM accounting team member and the Foundation board.
Carries out various banking functions for the Foundation, upon direction of the Executive Director. Prepares reconciliations of all bank and investment statements; posts monthly activity to ensure bank account balances are reflected in the general ledger.
Responds to requests for information and provides routine revenue/expenditure reports, including endowment ones to donors as directed.
Assists in preparing budget reports for Foundation and grant programs.
Creates new project accounts for the Foundation and ensures proper documentation is filed.
Works with the Executive Director to keep up Foundation scholarship records accurately and appropriately and distribute needed reports. This includes electronic and paper files related to scholarships, as well as information entered into both Raiser's Edge (the Foundation's donor database) and Financial Edge regarding utilization and donor correspondence.
Helps maintain compliance records, reporting calendars, and archives of submitted reports.
Helps maintain financial policies and procedures by following established internal control practices.
Scans all checks and other documents needed to be recorded and uploaded to Financial Edge, updates and maintains vendor information (including W-9s) in the system and carries out other tasks related to the financial database.
Assists with preparing documentation for annual audits and supporting materials for Form 990.
Periodically support other clerical tasks in the Foundation office, including but not limited to getting the mail, hand delivering checks, depositing donations/income, printing and compiling donor proposals or endowment reports for fellow team members, and ordering office supplies.
Works with the Foundation team as needed to support donor cultivation events and Foundation Board meetings.