Accounting Specialist - Construction

Aleut • Fairbanks, AK

21d • $70,000 - $80,000 • Onsite

About The Position

Aleut is seeking a detail-oriented, organized Accounting Specialist to support daily accounting operations for its construction accounting team. The role covers accounts payable and receivable, payroll, project billing, reconciliations, job costing, and general ledger activities. It also includes administrative and compliance support, such as office management, recordkeeping, employee onboarding, fleet management, and construction documentation. The position is regular, full-time, and exempt, based in Fairbanks, Alaska, and reports to the Controller/Assistant Controller. Compensation is $70,000–$80,000, depending on experience.

Requirements

• Two to five years of accounting experience; construction-industry experience is preferred.
• Experience with accounts payable, accounts receivable, reconciliations, and general ledger accounting.
• Ability to meet deadlines and maintain attention to detail and accuracy.
• Ability to work effectively with accounting and field/project personnel.
• Ability to maintain confidentiality of financial and employee information.
• Ability to manage multiple projects and deadlines.
• Strong organizational and time-management skills.
• Knowledge of finance, accounting, budgeting, and cost-control principles, including Generally Accepted Accounting Principles.
• Knowledge of financial and accounting software applications and federal and state financial regulations.
• Proficiency in Microsoft Word and Excel.
• Professional interpersonal skills and strong written and verbal communication skills.

Nice To Haves

• Understanding of construction job costing and project accounting.
• Experience with Sage 100 Contractor construction accounting software.

Responsibilities

• Process and code vendor and subcontractor invoices to the appropriate project, cost code, and general ledger account; verify them against purchase orders, contracts, receiving documentation, and approved work.
• Reconcile vendor statements and process check and electronic payments; research and resolve invoice discrepancies; maintain vendor records and documentation.
• Enter and maintain project costs in the accounting system, coding labor, materials, equipment, subcontractor, and other expenses to the appropriate jobs and cost codes.
• Review job cost transactions, assist with monthly job cost reporting, and research and correct unusual or inaccurate project costs.
• Process journal entries and assist with general ledger maintenance, account reconciliations, and month-end and year-end closing procedures.
• Maintain accounting records and supporting documentation; support the Controller and Assistant Controller with financial reporting and analysis.
• Perform or assist with payroll processing, certified payroll reporting, payroll reconciliations, related journal entries, and maintenance of employee and project labor records.
• Help resolve payroll and job-costing discrepancies.
• Provide office management support, including general reception, answering phones, ordering supplies, and maintaining office machines.
• Maintain organized electronic and physical accounting records, including scanning and filing.
• Assist with construction contract and vendor documentation and compliance requirements related to subcontractors, insurance, bonding, and project documentation.
• Assist with or perform new employee onboarding and fleet management.
• Assist with special projects and process-improvement initiatives.

Benefits

• 401(k) with employer matching up to 4%.
• 11 paid holidays per year.
• Paid vacation accrued weekly, starting at four weeks per year.
• Employer-paid medical, dental, and vision coverage for the employee and immediate family.
• Employer-paid employee life insurance.
• Potential annual incentive.
• In-state tuition rates and a 10% discount on University of Alaska Fairbanks online courses and certifications for Aleut employees and subsidiaries.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed