Accounting Specialist

Grant, County of•Silver City, NM

14h•Onsite

About The Position

This position will utilize the County’s financial system for processing accounts payable check runs and other related duties. Cooperates and coordinates with staff, supervisor, and others in preparation of various documents, some requiring County Manager’s or designee’s approval in accordance with standard practice. Must be able to apply basic accounting, data processing, and clerical knowledge to work activities, apply math skills in processing large volumes of data, exercise judgement in the analysis of facts and circumstances surrounding cases, and in the determination of action to be taken.

Requirements

High School diploma or equivalent recognized certificate.
Minimum of two (2) two years work related experience in payroll, accounts payable, or purchasing.
Must have the ability to operate a computer, its software and general office equipment.
Valid New Mexico State Driver’s License.
Must have a good driving record to be insurable for liability purposes.
Proficient in the use of MS Office and financial management software.
Successful completion of required training, including but not limited to Cardiopulmonary Resuscitation (CPR) within one year and Defensive Driving within six months from the date of hire.
Adhere to dress code, business casual dress is neat and clean.
Report to work on time and as scheduled.
Represent the County in a positive and professional manner at all times, including use of tact when working with a wide range of individuals, including the public, often under tense circumstances.
Comply with all County policies and procedures, and standards regarding ethical business practices in accordance with the Governmental Conduct Act.
Knowledge of and ability to apply the County Procurement Policy and the State Procurement Code, and other relevant rules and policies.
Must have the ability to comprehend and explain to others, the proper purchasing procedures, credit card processing procedures and guidelines.
Ability to maintain confidentiality of all personnel, financial, and other information.
Strong organizational and interpersonal skills.
Always use good judgment in determining work assignments.
Ability to determine appropriate course of action in more complex situations.
Ability to work independently, exercise creativity, be attentive to detail and maintain a positive attitude.
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Ability to complete work assignments accurately and in a timely manner.
Ability to communicate effectively, both orally and in writing.
Ability to handle difficult situations involving customers, staff, or others in a professional manner.
Following a conditional offer of employment, successfully complete background investigation, which may include, but is not limited to: criminal record search, driving record screening, reference check, and employment verification.
Must not have any felony convictions or convictions directly relating to the position.

Nice To Haves

May be required to attend County Commission meetings.
May be required to work irregular hours, attend job related meetings, and perform all duties with minimal supervision.
Must be able to meet deadlines and work under pressure.
The duties of the Accounting Specialist are not limited to those set forth above. The employee will perform all duties as assigned by the supervisor consistent with expertise and ability.
Applicant must disclose real or perceived conflicts of interest and must abide by the Governmental Conduct Act.

Responsibilities

Utilize the County’s financial system to process weekly account payable check runs and other related duties.
Cooperate and coordinate with staff, supervisor, and others in the preparation of various documents, some requiring Commission approval with standard practice.
Review and verify vendor information for accuracy and processing.
Receive, review and verify through computation and analysis every invoice prior to payment to ensure that it is accurate and in compliance with the Purchasing Policy. If it is not, follow County procedures for correcting the problem.
Maintain records by filing the information in an organized manner.
Prepare letters, correspondence, memorandums, both internal and external communication.
Assist with the reconciliation of all funds, verifying trial balances with financial reports and other financial related report.
Prepare and issue checks for payables in a timely manner.
Assist and work with ALL County departments to include volunteer fire departments on financial matters and reports.
Ensure the accuracy of all documents prior to issuing checks.
Prepare annual or fiscal year closeout reports for year-end audit.
Assist in reviewing and ensure accountability of the County payroll prior to the generation of the ACH payments & payroll deduction checks.
Enter the data for the depreciation schedule, maintain, and review the master annual inventory and fixed assets reports.
Review checks after each County Commission meeting in order to be approved.
Maintain County purchasing cards.
Comply with the County’s Purchasing Card Policy and maintain Purchasing Card File.
Issue cards to departments as needed.
Review credit card statement for accuracy prior to posting to general ledger.
Comply with County Personnel Policy and other Policies as approved by the Board of Commission.
Maintain grant files for financial accuracy, prepare, and submit reimbursement requests.
Generate various accounts payable and expense reports for departmental and Board of County Commissioners review and approval.
Compile and submit 1099s to the IRS along with issuing 1099s to vendors.
Assist with and/or perform duties of other departmental employees.
Perform other job related duties as assigned.