Accounting Specialist/Team Lead

State of North Carolina•1915 Health Services Way Wake, NC

6d•$45,431 - $79,504•Hybrid

About The Position

The primary purpose of the Accounting Specialist/ Team Lead position is to perform functions and responsibilities which operate under the areas of DDS Subsystem Unit within the Accounting and Financial Management Subsystem Section. This position's major responsibilities are to coordinate payment processing for MER, CE, and travel claims in NCPS, review payment obligations, billed amounts, and payable balances to ensure accurate disbursement of funds, process refund transactions, returned payments, stop payments, voids, reissues, and payment corrections. The role also involves performing account reconciliations involving vendor payments and financial transactions, researching and resolving reconciliation discrepancies between NCFS, NCPS, banking systems, and supporting documentation, reviewing and analyzing financial data for errors and discrepancies, and maintaining accurate records of financial transactions and payment activity. Additionally, the position requires maintaining detailed tracking logs and spreadsheets for audit reviews, workflow monitoring, and team activity, processing refunds related to overpayments and payment discrepancies, reviewing W-9 documentation and processing vendor profile applications, updates, and supplier registration forms. The role also includes processing vendor direct deposit enrollment forms and assisting vendors and DDS staff with payment status and direct deposit questions, submitting vendor setup requests and vendor changes through NCFS and OSC processes, serving as a liaison between vendors, DDS staff, accounting personnel, and outside agencies regarding payment and vendor-related issues, reviewing affidavits, scanning supporting documentation into the system, and forwarding items to management for processing. The position serves as a trainer for onboarding and training incoming staff on unit procedures and workflows, develops and maintains procedural manuals, job aids, spreadsheets, and workflow documentation, and recommends process improvements to increase efficiency, accuracy, and workflow consistency. The role also involves printing and processing checks for the unit as needed, assisting with supervisory functions in management’s absence, including answering staff questions, delegating tasks, and helping maintain daily operations, assisting with monitoring staff workloads and workflow activity, preparing PPR documentation in the absence of the supervisor when needed, and communicating and coordinating effectively with internal DDS units and outside agencies regarding operational and payment-related matters.

Requirements

Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution OR Associate’s degree in accounting from an appropriately accredited institution and three (3) years of accounting or auditing experience OR High school or General Educational Development (GED) diploma and four (4) years of experience as an accounting technician, three of which must have been at an advanced technical level OR an equivalent combination of education and experience.

Nice To Haves

Documented experience with accounts payable.
Demonstrated experience with inspection/review of financial documentation.
Proven experience with invoices data entry.
Proven experience with evaluating financial statements/ reports.

Responsibilities

Coordinate payment processing for MER, CE, and travel claims in NCPS.
Review payment obligations, billed amounts, and payable balances to ensure accurate disbursement of funds.
Process refund transactions, returned payments, stop payments, voids, reissues, and payment corrections.
Perform account reconciliations involving vendor payments and financial transactions.
Research and resolve reconciliation discrepancies between NCFS, NCPS, banking systems, and supporting documentation.
Review and analyze financial data for errors and discrepancies.
Maintain accurate records of financial transactions and payment activity.
Maintain detailed tracking logs and spreadsheets for audit reviews, workflow monitoring, and team activity.
Process refunds related to overpayments and payment discrepancies.
Review W-9 documentation and process vendor profile applications, updates, and supplier registration forms.
Process vendor direct deposit enrollment forms and assist vendors and DDS staff with payment status and direct deposit questions.
Submit vendor setup requests and vendor changes through NCFS and OSC processes.
Serve as a liaison between vendors, DDS staff, accounting personnel, and outside agencies regarding payment and vendor-related issues.
Review affidavits, scan supporting documentation into the system, and forward items to management for processing.
Serve as trainer for onboarding and training incoming staff on unit procedures and workflows.
Develop and maintain procedural manuals, job aids, spreadsheets, and workflow documentation.
Recommend process improvements to increase efficiency, accuracy, and workflow consistency.
Print and process checks for the unit as needed.
Assist with supervisory functions in management’s absence, including answering staff questions, delegating tasks, and helping maintain daily operations.
Assist with monitoring staff workloads and workflow activity.
Prepare PPR documentation in the absence of the supervisor when needed.
Communicate and coordinate effectively with internal DDS units and outside agencies regarding operational and payment-related matters.