Accounting Specialist II - YCSO (Prescott)

Yavapai County Government•Prescott, AZ

1d•Onsite

About The Position

Under general supervision, performs various complex accounting and clerical functions which requires expertise in a concentrated technical or specialized work area specific to the assigned department. This role performs accounting and bookkeeping operations unique to the division or department assigned, processes accounts payable and payroll/timesheets, maintains filing systems, makes journal entries, checks invoices against purchase orders, prints and distributes checks, enters billing and claims information, audits payable and invoices, posts and balances accounts receivable, reconciles general ledger, prepares reports, receives and summarizes material for reports, enters and retrieves information from a computer, provides customer service, disseminates information, and may train other staff members.

Requirements

High school diploma or equivalent.
A minimum of five (5) years of experience in general and/or governmental accounting.
Must possess a valid Arizona driver’s license.
Knowledge of principles, theories, practices, and concepts of accounting including cost accounting, governmental accounting, enterprise accounting and accounting analysis procedures.
Knowledge of policies and procedures, codes, ordinances, and departmental operating standards in assigned department.
Knowledge of report preparation and records management techniques.
Knowledge of applicable state, federal and local ordinances, laws, rules, and regulations.
Knowledge of basic principles and practices of accounting.
Knowledge of computer applications and hardware related to the functions of the job.
Knowledge of customer service techniques.
Knowledge of file maintenance procedures and practices.
Knowledge of business English, spelling, grammar, punctuation, and composition.
Knowledge of clerical office practices and procedures.
Knowledge of research techniques and report writing.
Knowledge of current Microsoft Office software.
Knowledge of filing and recordkeeping.
Skill in performing accounting and mathematical functions.
Skill in researching, compiling, and summarizing a variety of informational and statistical data and materials.
Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in organization and adherence to detail.
Ability to gather, analyze, audit, and interpret accounting records, financial statements, computer printouts and reports of financial and accounting systems for completeness and accuracy.
Ability to organize and prioritize workload to meet established deadlines.
Ability to maintain accurate and up to date records and documentation.
Ability to maintain confidentiality and discretion at all times.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Ability to keep management informed of key operating issues affecting the department.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion always.
Ability to act with courtesy, tact, and diplomacy.

Responsibilities

Performs accounting and bookkeeping operations unique to the division or department assigned.
Processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
Processes payroll/timesheets by tracking and/or verifying hours and entering information into payroll system.
Maintains related filing systems and makes journal entries.
Checks invoices against purchase orders for accuracy and forwards for approval to pay.
Prints checks, obtains signatures and distributes through mail and/or pick up.
Enters billing and/or claims information into computer; mails bills and receipts incoming payments.
Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures and researches and corrects errors.
Posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds.
Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
Receives, sorts and summarizes material, including budget information, for the preparation of reports; prepares work reports; interprets and explains administrative decisions, policies and instructions.
Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports.
Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, or answering questions.
Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
May train other staff members.
Performs other job-related duties as assigned.