Accounting Specialist II or Senior Accounting Specialist (P-Card & AP)

Douglas County, Colorado•Castle Rock, CO

1d•Onsite

About The Position

Douglas County is seeking a detail-oriented professional for either an Accounting Specialist II or a Senior Accounting Specialist. This role will play an essential part in maintaining accurate financial records, strengthening internal controls, and ensuring responsible stewardship of public funds. The classification (level) and compensation will be based on the candidate's qualifications and experience. The Accounting Specialist II role generally has a hiring range of $45,979 - $57,474 annually, while the Senior Accounting Specialist role generally has a hiring range of $48,906 - $61,133 annually. Douglas County offers a comprehensive benefits package.

Requirements

High school diploma or GED supplemented by coursework or training in accounting, finance, business administration, or a related field.
Two (2) years of experience performing accounting, accounts payable, bookkeeping, financial processing, or closely related administrative work.
A combination of education and experience may be considered.
A high school diploma or GED equivalent is required.
Three (3) years of experience with financial recordkeeping, reconciliation, and journal/ledger entries required.
A combination of education and experience may be considered.

Nice To Haves

Associate or bachelor’s degree in accounting, finance, business administration or similar field preferred.

Responsibilities

Reviews invoices and supporting documentation for completeness, accuracy, appropriate authorization, and compliance with established policies and procedures.
Processes routine invoices and payment transactions within the County's financial system.
Verifies account coding, purchase order information, approvals and other required documentation prior to payment.
Identifies missing or inconsistent information and works with departments or vendors to resolve routine discrepancies.
Assists with vendor inquiries regarding invoice and payment status.
Maintains organized and accurate electronic records supporting accounts payable transactions.
Assists with routine reconciliations, reports and research related to accounts payable activity.
Supports year-end and other periodic accounts payable processes as assigned.
Provides day-to-day administrative support for the County's P-Card program.
Reviews P-Card transactions and supporting documentation for completeness and compliance with established requirements.
Monitors transactions for missing receipts, incomplete documentation, coding issues, or other routine exceptions and follows up with cardholders as appropriate.
Assists cardholders and departments with routine P-Card questions, procedures, documentation requirements and system navigation.
Assists with routine P-Card reconciliations, reporting and compliance reviews.
Escalates unusual transactions, repeated compliance concerns, or other issues requiring higher-level review.
Enters, reviews, verifies and maintains financial information in applicable systems.
Performs routine reconciliations and researches discrepancies using established procedures.
Assists with maintaining accounting records and documentation in accordance with established retention requirements.
Responds to routine questions from employees, departments and vendors regarding assigned accounting processes.
Assists with preparation of reports, spreadsheets and financial information as requested.
Provides backup support for other transactional accounting functions as trained and assigned.
Identifies opportunities to improve routine processes, workflows, documentation, and customer service.
Prepare customized accounting, financial, and fiscal reports for special projects.
Enter financial data into accounting systems, including revenues, disbursements, transfers, and adjusting entries.
Maintain accounting summaries, statements of account, and generate accounting reports.
Create and maintain spreadsheets for posting, tracking, analyzing, and reporting financial information.
Ensure compliance with fiscal rules and regulations; identify inaccuracies, analyze records, reconcile discrepancies, and prepare corrective actions.
Research and analyze variances in financial reports and statements, trace and correct discrepancies in accounts, documents, data entries, reports, and records.
Communicate with County and department staff regarding financial discrepancies.
Review and process vendor invoices, cash deposits, invoices, and other accounting transactions.
Reconcile cash accounts, bank statements, and outstanding payments; ensure deposits are recorded accurately.
Verify p‑card purchases comply with County policies and procedures.
Assist in developing and implementing process improvements to increase efficiency in payments and financial workflows.
Provide guidance to department staff on accounting procedures, policies, and issues.
Prepares the Commissioner Proceedings for the monthly newspaper publication.
Prepares agenda item and supporting documentation for Business meeting.
Maintain organized and efficient filing systems.
Gather and calculate data for departmental budget preparation.
Track returned payments (NSFs); send correspondence, update payment records, and notify customers of outstanding payments.
Assist auditors by providing financial records and documentation.
Maintains confidentiality of information consistent with applicable federal, state, and county rules and regulations.
Participate in training and professional development opportunities.
Performs other duties of a similar nature and level as assigned.