Accounting Specialist-Cash Receipts and Funding Coordinator

Parkway Family Mazda•Houston, TX

12d•Onsite

About The Position

The Accounting Specialist – Cash Receipts & Funding Coordinator is responsible for processing and reconciling all cash and check receipts for a four-store dealership group. This position ensures timely and accurate posting of customer payments, vehicle funding transactions, accounts receivable activity, and intercompany accounting entries. The role works closely with Sales, Finance, Service, Parts, and Management teams to maintain accurate accounting records and resolve posting discrepancies. Parkway Family Auto Group is a locally owned and operated automotive group that has proudly served the Houston, Tomball, and Kingwood community for over 45 years. Built on a foundation of integrity, customer service, and long-term relationships, we are committed to delivering exceptional experiences for both our customers and employees. As we continue to grow, we are looking for dedicated professionals who want to build a lasting career with a stable and respected organization.

Requirements

Processing and reconciling all cash and check receipts for a four-store dealership group.
Ensuring timely and accurate posting of customer payments, vehicle funding transactions, accounts receivable activity, and intercompany accounting entries.
Working closely with Sales, Finance, Service, Parts, and Management teams to maintain accurate accounting records and resolve posting discrepancies.

Responsibilities

Receive, verify, and process all cash, check, and electronic payments received by the dealership group.
Post daily receipts from Sales, Service, Parts, Body Shop (if applicable), and other departments.
Balance daily cash receipts to supporting documentation and bank deposits.
Prepare and reconcile daily deposit reports.
Investigate and resolve payment discrepancies promptly.
Process and post funding for all retail, lease, and wholesale vehicle transactions for all four dealership locations.
Monitor contracts in transit and follow up with lenders regarding funding status.
Verify funding amounts and ensure accurate posting to the general ledger.
Resolve funding shortages, chargebacks, and lender discrepancies.
Maintain funding schedules and ensure timely reconciliation.
Post customer and vendor payments to accounts receivable accounts.
Maintain and reconcile cash receivable schedules.
Research and resolve aged receivable balances.
Follow up on outstanding receivables and coordinate collections activities as needed.
Ensure all receivable transactions are accurately supported and documented.
Post payments received from Parts, Service, and Sales departments.
Reconcile departmental receivable accounts.
Research and correct posting errors affecting departmental balances.
Work with department managers to resolve discrepancies and missing documentation.
Process and reconcile intercompany transactions among all four dealership locations.
Identify and correct intercompany posting errors.
Ensure transactions are recorded in the appropriate accounts and entities.
Reconcile intercompany schedules monthly and resolve outstanding balances.
Reconcile assigned balance sheet accounts monthly.
Maintain accurate schedules for cash receivables, funding receivables, and intercompany accounts.
Assist with month-end and year-end closing processes.
Prepare accounting reports and supporting schedules as requested by management.
Ensure compliance with dealership accounting policies and internal controls.
Receive, organize, log, and maintain incoming vehicle titles and Manufacturer's Certificates of Origin (MCOs/MSOs).
Track title and MCO inventory to ensure documents are properly accounted for and readily available when needed.
Coordinate with sales, finance, and title clerks to resolve missing or incomplete documentation.
Maintain accurate title logs and filing systems in accordance with dealership policies and state requirements.
Assist with processing title packets and supporting documentation as requested.
Assist the Accounts Payable team with invoice processing and document management.
Review, verify, and post parts invoices accurately to the general ledger and vendor accounts.
Match invoices to purchase orders and receiving documentation.
Research and resolve invoice discrepancies with vendors and dealership personnel.
Support month-end closing activities by ensuring invoices are posted timely and accurately.
Assist with vendor statement reconciliations and outstanding invoice follow-up.