Cash Receipts Coordinator

Fasken•Toronto, ON

10d•CA$60,000 - CA$70,000•Hybrid

About The Position

Reporting to the Supervisor, Treasury and Financial Services, the Cash Receipts Coordinator is responsible for ensuring all payments received are accounted for and recorded accurately and timely, while providing professional support to our clients and business. This role also involves supporting our Trust and Treasury functions, including acting as backup for other team members in these areas, and contributing to special projects and process improvement initiatives. The successful candidate will support financial operations while ensuring compliance with regulatory requirements and Firm policies. This role works closely with lawyers, legal assistants, front office, and Finance team members and requires a collaborative, detail‑oriented, and client‑service focused approach while maintaining the highest standards of accuracy, confidentiality, and professionalism.

Requirements

College diploma in Business, preferably with a specialization in Accounting, or an accounting certificate
Minimum of three (3) to five (5) years of relevant experience in cash applications, trust accounting, or a similar finance role
Working knowledge of Microsoft Office applications, including Word and Excel
Experience with computerized accounting systems; Elite 3E is considered an asset
Working knowledge of Law Society of Ontario trust accounting rules and policies
Strong customer service skills with the ability to remain professional, tactful, and confident when dealing with internal and external clients
Excellent organizational skills with the ability to manage multiple priorities and work with minimal supervision
Exceptional attention to detail and accuracy
Strong interpersonal skills and a collaborative, team‑oriented approach

Nice To Haves

Elite 3E is considered an asset

Responsibilities

Daily processing of payments received from clients for legal services tendered, including cash, cheques, electronic transfer or credit card payments
Posting payments into the Firm’s accounting system on a timely basis
Preparing the daily bank deposit slips for the cheques and electronic transfers received and ensure that cheques are deposited using the Remote Deposit Capture (RDC) service or are taken to the bank for deposit
Prepare and charge all credit card payments
Reconcile daily cash receipts and investigate discrepancies
Support accurate allocation of funds to client matters, and work with Lawyers, Legal Assistants and others on the Finance team to resolve posting and remittance problems
Respond to any queries from lawyers, legal assistants and/or clients via oral and written communication on cash related matters
Ensure the team meets month and year end close deadlines
Provide backup support to the Trust Team as needed
Process trust transactions, including deposits, investments, and disbursements
Receive trust cheques and ensure timely deposit to trust accounts
Post trust deposits to client matters and process trust cheque requisitions
Arrange certified cheques and bank drafts and follow up on stale-dated trust cheques
Monitor inactive trust balances and follow up on outstanding items
Prepare daily and monthly trust reconciliations
Provide trust-related support to Front Office and internal stakeholders
Provide backup support for treasury-related functions
Process a variety of EFTs, wires and inter-account transfers
Provide support to rest of Finance department with account reconciliations and reporting
Assist with bank account administration
Assist with annual reporting and compliance requirements mandated by the Law Society of Ontario (LSO), CDIC, and other applicable regulatory bodies
Ensure adherence to internal controls, Firm policies, regulatory requirements, and audit standards
Contribute to process improvement initiatives to enhance efficiency, accuracy, and controls within Finance
Participate in firmwide or local Finance-related projects and initiatives
Support ad hoc analysis and reporting requests