Accounting Specialist - Accounts Receivable

Cape Fear Academy • Wilmington, NC

2d • Onsite

About The Position

Cape Fear Academy is seeking an Accounting Specialist - Accounts Receivable to perform professional and administrative duties related to accounts receivable for the school. This role includes managing accounts receivable, cash fund management, and billing charges. The individual will also process and coordinate enrollment contracts, tuition payments, and incidental charges. This position plays a key role in providing a high level of service and communication to CFA parents, faculty, and staff, operating with a high degree of independence and interdependence. The position reports to the Controller.

Requirements

• Possess strong communication, math, and organizational skills.
• Possess excellent customer service and problem-solving skills.
• Ability to maintain a high degree of confidentiality in all aspects of the job.
• Excellent computer and keyboarding skills.
• Ability to manage multiple tasks effectively and meet deadlines.
• Proficient in Microsoft Office Products, particularly Excel.
• Requires a high degree of accuracy and attention to detail.
• Strong time management skills.
• Ability to self-start and problem-solve effectively and efficiently.
• Strong critical thinking skills.
• Ability to meet multiple deadlines on a regular basis.
• Minimum of three years of experience performing general accounting duties such as accounts payable & receivables, reconciliation, and general ledger.
• Must be proficient in using accounting systems.
• Equivalency: Directly related experience or a combination of directly related education and experience may be considered in place of the above requirements.

Nice To Haves

• Experience with VeraCross program a plus, but not required.
• General office management and administrative experience is desired.
• Bachelor’s Degree is preferred.

Responsibilities

• Manage all student accounts and process payments received for tuition and incidental charges, Tuition Refund Plan (TRP) insurance, assessment fees, financial aid, scholarships and waivers, prepaid tuition and bank deposits.
• Update, maintain and process faculty tuition and incidental charges for payroll.
• Prepare Student Enrollment Contracts and monitor the return of the tuition contracts, deposits, payment plans and charges.
• Process any deferred charges from Feb. – June.
• Reconcile information between Online Enrollment and Student Billing.
• Reconcile deposits paid and any tuition payments in the Account Receivable module.
• Calculate and process TRP Insurance claims for withdrawn students and update mid-year student admits.
• Monitor and maintain the Assessment Spreadsheet fee schedule for enrollment contracts used to track students and families over a three to five-year period.
• Conduct month-end closings on a timely basis – Run reports for charges and payments to be reconciled.
• Enter all payments and deductions into VeraCross.
• Balance and reconcile data to student accounts for billing and general ledger at the close of month end.
• Maintain, monitor, email or call for collections on all “special pay” students.
• Keep updated on past due payments from previous years.
• Maintain the timing of any student account corrections needed.
• Process and maintain charges on a monthly basis and reconcile student accounts.
• Set up and maintain yearly google spreadsheets for all incidental charges to be posted and billed to parents (ASP, Playground Club, Skills, Textbooks, Online Courses, Tech meals, AP Exams, Netbook insurance, and any new charges).
• Prepare, maintain and reconcile all billing and collections for current and next year billing items in Veracross system.
• Update and reconcile monthly statements.
• Send broadcast emails to parents regarding statements and balances due.
• Assist parents with auto pay and payment setup in VeraCross.
• Assist parents with billing questions.
• Manage auto pay schedule and drafts in VeraCross.
• Assist Alumni/Parent Association and Drama Department and Academic Divisions to reconcile money bags and deposits for concessions, gates, and ticket sales and events.
• Process and deliver mail to facility lounges.
• Maintain postage machine.
• Assist faculty and staff on use of equipment.
• Assist Auditors with cash receipts and student account reconciling.
• Print contracts, reports, deposits and any information requested as needed for audits.
• Backup and assist the Controller on various accounting duties such as credit card payments, check deposits for ACE, summer school, and alumni payments, refunds, and reconciliation of accounts.
• Process any in-house credit card payments.
• Process any manual payments for the Other Programs/Auxiliary module.
• Monitor Auxiliary modules for billing items and credits to apply.
• Work with Auxiliary Director on accounting needs.
• Proactively seek advice from VeraCross on issues with charges or credits.
• Independently respond and work with VeraCross in a timely manner on cases to achieve accurate student account balances and reporting.
• Perform other projects and duties as assigned or required to maintain accurate records for the position.

Benefits

• Heavily subsidized Health Insurance for employees
• Employer paid Life insurance
• Employer paid Long-Term Disability insurance
• Optional group insurance plans like Dental, Vision, Flexible Spending Accounts, Voluntary Life, Critical Illness, Accident and Hospital Insurance for employees and families
• Healthy schedule of annual Holidays
• Vacation time
• 6% match on retirement contributions after one year of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree