Accounting Specialist - Accounts Payable

TOWN OF EAGLE•Eagle, CO

1d•$26 - $31•Remote

About The Position

This position is an effective, accurate, and responsive resource for Accounts Payable services for vendors, internal departments, as well as the public. The role performs the following duties: ensures the accuracy, timeliness, and reconciliation of all Town of Eagle invoices and vendor accounts; verifies accurate invoice coding in relation to general ledger account codes and annual budgets; confirms invoices are processed for payment in accordance with Town financial policies; provides outstanding customer support to both employees and vendors seeking information regarding invoice processing and/or reconciling; manages and maintains accurate and well-organized Accounts Payable records/files. This position may be cross trained to assist with other finance related tasks as a backup during breaks and absences. Position placement at I or II level will depend on experience, education, and certifications.

Requirements

Associates degree or higher in Accounting or Finance
Minimum 3 years’ experience in an accounts payable role
Minimum 3 years’ experience using financial/accounting software packages
Knowledge of Microsoft Office Suite, internet, office management, and record keeping skills required.
Ability to learn Caselle financial software and other necessary systems.
Expert Level knowledge of Excel.
Ability to operate basic office equipment (fax, copier, etc.).
High attention to detail and accuracy.
Excellent time management skills with a proven ability to meet deadlines.
Excellent understanding of accounting principles, practices, and procedures.
Communicate clearly and concisely, both orally and in writing, using effective confrontational and problem-solving skills.
Deal effectively and diplomatically with the internal and external customers and vendors.
Ability to use independent judgment while performing routine and non-routine tasks.
Ability to model Town of Eagle staff values of integrity, respect, commitment, responsibility, collaboration, and leadership.
Supports and champions building and sustaining a culture focused on continuous improvement.

Nice To Haves

Prior finance role in a government agency or other not-for-profit organization is preferred
Assist with managing, developing, and implementing department programs and software.

Responsibilities

Enter and process invoices in compliance with accounts payable and procurement policies and procedures
Develop and maintain a working knowledge of all processes, policies, and standard operating procedures
Ensure invoices are paid in a timely and accurate manner
Compare contracts, prices, terms of payment, and other charges to invoices for accuracy confirmation
Monitor vendor statements and invoices and collaborate with vendors to resolve any discrepancies via phone or email correspondence.
Understand and monitor account budgets and account balances and communicate issues with respective departments and managers
Investigate and resolve problems associated with the processing of invoices
Organize and reconcile Town credit cards monthly
Maintain accurate records, documents, and files for the Accounts Payable function
Manage the research and resolution of a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
Process transactions and perform accounting duties such as account maintenance, recording journal entries, reconciling books of accounts, assisting with the setup of new vendors, and assistance with annual 1099 reporting
Generate monthly, quarterly, or annual reports as needed
Support the accounting team in the preparation of annual budget and forecasts
Assist in the preparation of annual audit reports and responses
Implement accounts payable software and administer necessary modifications
Analyze workflow processes and make suggestions to increase efficiency and accuracy
Other duties as assigned