Accounting Specialist/Accounts Payable

IHG•San Antonio, TX

2d•$24

About The Position

Under the general guidance and supervision of the Director of Finance/Assistant Director of Finance, prepares, controls and maintains all vouchers, checks and records same in accordance with Policy and Procedures. As the world’s first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental®️ brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand.

Requirements

Carrying or lifting items weighing up to 25 pounds
Standing up and moving about the front office or other designated areas
Communicating with other people
Handling objects, supplies, boxes of merchandise, etc.
Bending, stooping, kneeling, crouching, reaching
Reading abilities are utilized often when reading invoices and work materials.
Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions. Strong customer service skills are required.
May be required to work nights, weekends, and/or holidays.

Responsibilities

Obtains on daily basis from Cost Control Department, receiving reports together with appropriate purchase request.
Obtains on daily basis from Purchasing/Materials Department, various purchase orders.
Ensure appropriate signatures appear on receiving stamp report.
Prepares payable vouchers with expense distribution for supplier’s invoice appropriately coded.
Passes payable vouchers with blank cheque to Secretary for typing.
Controls the serial numbers of payable vouchers.
Files payable vouchers with cheques paid with relevant notes and documents monthly.
Maintains ledger for merchandise in transit, records, charges, credits and balance are adequate.
Controls prepaid accounts, updates posting as required and verifies that balances are adequate.
Matches invoices with purchase orders, receiving reports and check invoices as to quantity, price and extensions.
Checks the coding of all disbursements made by General Cashier.
Maintains up-to-date files accounts payable records.
Verifies monthly charges of Telephones/Telexes accounts against Hotel sales summary.
Assists the Director of Finance/Assistant Director of Finance in the preparation of monthly financial statements.
Complies with Hotel’s, Safety and Hygiene policy.
Performs related duties and special projects as assigned.