Accounting Specialist- Accounts Payable

Children and Families First Delaware Inc•Dover, DE

About The Position

SUMMARY Responsible for accounts payable. The position will coordinate billing and assisting with general financial activities for multiple entities. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Accounts payable lead, ensuring timely payments of invoices with awareness of cash flow. Ensure the proper program and GL accounts are charged. Research discrepancies then discuss with supervisor. Process all invoice payments in SAP Concur, ensuring proper approvals, uploading sales to GP and preparing for payment. Assist with the process and post cash receipts (operations and contributions) and sales. Research and discuss discrepancies with supervisor. Maintain balanced accounts receivable sub-ledger. Verify cash deposits and payments to bank and general ledger. Manage and review CFF credit card program. Maintain vendor W-9’s and preparing annual 1099’s. Issue and follow up on travel advances. Process month-end allocations as assigned. Assist with month-end and year-end processes. Perform transactional level accounting functions for CFF’s multiple entities. Prepare client, third-party, managed care, and various contract billing. Back up for processing payroll. Assist with Financial Audit and Single Audit. Prepare and distribute monthly and regular reports as assigned. Maintain agency standards regarding confidentiality and quality. Serve on staff committees as assigned and/or approved.

Requirements

Associate’s degree in accounting with a minimum of one year of accounting experience and knowledge of third-party billing and/or training; or equivalent combination of education and experience.
Knowledge of accounting principles.
Accurate data entry and word processing skills.
Working knowledge of billing and accounting software; experience in financial platforms preferred.
Advanced Excel, MS Office, and accounting software skills.
Excellent organizational and time-management skills.
Ability to think through a problem or process to arrive at the desired outcome.
Excellent interpersonal and communication skills.
Ability to work collaboratively with others to accomplish daily goals.
Ability to work independently and accurately.
Ability to respond appropriately to the cultural differences present among the agency’s service population.
Must be detail-oriented and deadline-oriented with good organizational and time-management skills.
Must have a valid driver’s license, which meets the requirements of the agency’s insurance carrier.

Responsibilities

Accounts payable lead, ensuring timely payments of invoices with awareness of cash flow.
Ensure the proper program and GL accounts are charged.
Research discrepancies then discuss with supervisor.
Process all invoice payments in SAP Concur, ensuring proper approvals, uploading sales to GP and preparing for payment.
Assist with the process and post cash receipts (operations and contributions) and sales.
Research and discuss discrepancies with supervisor.
Maintain balanced accounts receivable sub-ledger.
Verify cash deposits and payments to bank and general ledger.
Manage and review CFF credit card program.
Maintain vendor W-9’s and preparing annual 1099’s.
Issue and follow up on travel advances.
Process month-end allocations as assigned.
Assist with month-end and year-end processes.
Perform transactional level accounting functions for CFF’s multiple entities.
Prepare client, third-party, managed care, and various contract billing.
Back up for processing payroll.
Assist with Financial Audit and Single Audit.
Prepare and distribute monthly and regular reports as assigned.
Maintain agency standards regarding confidentiality and quality.
Serve on staff committees as assigned and/or approved.