Accounting Specialist - Accounts Payable

Quikserv, Inc.•Houston, TX

About The Position

The Accounting Specialist will own the AP processes of all SFG Entities. This role interacts extensively with operations and sales. The successful candidate will have experience processing a high volume of transactions daily and excellent collaboration and communication skills. They must have the ability to drive system-generated processes and solve issues throughout the organization.

Requirements

3+ years of experience in a high-volume Accounts Payable role, processing over 750 invoices per month
ERP System experience required; SAGE 300 a plus
High proficiency in Excel (Vlookups, Xlookups, Pivot Tables, Sumifs) and Microsoft Office products
Excellent written, verbal communication, and collaborative skills
Conducts self in professional and pleasant manner and able to build rapport and build relationships with key personnel in other departments
Strong organizational and communication skills
Ability to work cross-functionally with other departments and team members
Driven to improve processes
Must be detail and deadline-oriented

Responsibilities

Reports Purchase Price variances and other issues with invoicing daily to operations
Monitors AP mailboxes daily. Saves necessary documentation in Document Management Link (DML).
Matches PO related invoices from vendors with packing list and receiving paperwork (3 Way Matching). Ensures AP GL coding is correct and authorized and processes invoices for payment.
Manages deposits to vendors and reconciles monthly.
Prepares report of invoices without receipts or receipts with issues and distributes to operations weekly.
Process weekly payment runs and takes advantage of offered cash discounts.
Enters agency commissions and process monthly payment when job is complete and paid.
Works statements from vendors and respond to vendor inquires.
Obtains W-9’s and setup vendors in SAGE.
Collaborates with other departments and Senior Accounting Specialist to identify streamlined processes to obtain information needed to process AP.
Participates in month end close by completing assigned tasks and meeting deadlines.
Work on special projects as required.
Assist with preparation of audit schedules and gathering of PBC data requests.
Other tasks as assigned.