Accounting Specialist - Accounts Payable

Allied Fire Protection•Pearland, TX

1d•Onsite

About The Position

This role is responsible for processing purchase order and general ledger vendor invoices accurately and timely, ensuring proper coding, documentation, and approvals. The specialist will manage multiple priorities and meet deadlines in a fast-paced, team-oriented environment. Key duties include communicating with vendors to resolve discrepancies, working with internal departments on invoice-related issues, reconciling vendor statements, and reviewing employee credit card expense reports. The position also involves assisting with payment runs, updating vendor accounts, and supporting month-end, year-end, and audit requests. Additional accounts payable and accounting responsibilities may be assigned.

Requirements

High school diploma or GED required
2-5 years of Accounts Payable or accounting experience preferred
Excellent written and verbal communication skills
Strong attention to detail and organizational skills
Proficient in Microsoft Office, particularly Excel
Basic understanding of accounting and Accounts Payable practices
Ability to work effectively in a fast-paced, high-volume environment
Team-oriented with a willingness to learn and assist others as needed

Nice To Haves

associate or bachelor’s degree is a plus
Construction, job costing, and purchase order experience is a plus
Sage or similar accounting system experience is a plus

Responsibilities

Process PO and general ledger vendor invoices accurately and timely, ensuring proper coding, documentation, and approvals.
Manage multiple priorities and meet deadlines in a fast-paced, team-oriented environment.
Communicate with vendors to research and resolve invoice, payment, and account discrepancies.
Work closely with internal departments to resolve purchase order, receiving, and invoice-related issues.
Reconcile vendor statements and research outstanding invoices, credits, and discrepancies.
Review and approve employee credit card expense reports for accuracy, proper documentation, and policy compliance.
Assist with weekly check runs and other payment activities, including ACH and wire payments.
Communicate necessary vendor account updates to the appropriate department.
Assist with month-end, year-end, and audit-related requests as needed.
Provide support for other Accounts Payable and accounting responsibilities as assigned.