Accounting Specialist 2

The Florida Bar•Tallahassee, FL

11d•$0 - $40,962•Onsite

About The Position

The Accounting Specialist 2 position is within the Finance & Accounting Department in Tallahassee. The primary function is to enter invoices and reimbursement requests for payment, provide timely and accurate information to vendors, customers, and departments, and perform other routine bookkeeping activities. This role also involves auditing processes to ensure compliance with internal accounting procedures. The specialist will assist the Accounting Manager in reviewing payment terms and methods, reconciling accounts, and documenting accounting activity. Additionally, they will analyze workflow to ensure bills are paid accurately and on time.

Requirements

Bachelor's degree in accounting, finance, business, or related area (proof required at interview). Progressively responsible related work experience may substitute for the degree on a year-for-year basis.
One (1) year of bookkeeping or accounting experience.
Knowledge of bookkeeping and accounting practices and procedures.
Knowledge of outstanding math and research skills.
Knowledge of excellent attention to detail and accuracy in entering financial data.
Knowledge of professional office procedures and practices.
Knowledge of professional telephone etiquette.
Knowledge of Adobe Acrobat.
Knowledge of database input computer software, the internet, and other integrated accounting system operations.
Skilled in MS Word.
Skilled in MS Excel.
Skilled in MS Outlook.
Skilled in computer functions.
Skilled in database functions.
Proficient use of 10 key adding machine, personal computer, copy machine, telephone, and scanner.
Ability to organize financial and other reports and records.
Ability to audit financial data for accuracy and completeness.
Ability to accurately compile data.
Ability to create ADA compliant forms and documents using Adobe.
Ability to communicate professionally, both orally and in writing using proper grammar, spelling, and word choice.
Ability to follow written and oral instructions and work independently in analyzing data and recognizing when further questions need to be asked and assist with resolution.
Ability to establish and maintain effective working relationships.
Ability to demonstrate initiative and eagerness in group projects and individual settings and remain open to new ideas.
Ability to tactfully manage difficult situations and operate well under pressure.
Ability to offer excellent customer service to other departments.
Ability to prioritize work and meet deadlines.
Ability to sit for long periods, hear and converse over the telephone, and key/work frequently on a computer.
Ability to lift 5 to 10lbs.

Nice To Haves

Great Plains Experience preferred.

Responsibilities

Reviews invoices, purchase orders, and daily deposits for accuracy, supporting documentation, and compliance with The Florida Bar (TFB) policies.
Enters vouchers into the Great Plains accounting system.
Communicates with staff to obtain missing support or clarify TFB policies regarding expenditure authorization and approval.
Provides end-user assistance and training on revenue/expense reporting systems.
Codes and batches all checks and cash received by TFB, and prepares deposits for the bank.
Assists the Accounting Manager in reviewing daily cash batches and deposits.
Audits transactions after entry for completeness and accuracy, and reconciles receipts to verify proper ledger posting.
Researches items lacking proper documentation and contacts relevant parties for missing information.
Creates customer numbers as needed.
Supports the Accounts Payable and Accounts Receivable processes.
Handles the accounting email inbox, daily bank activities, and credit card reconciliation.
Processes NSF checks and performs other assigned duties.
Supports the Finance department and performs tasks assigned by the Accounting Manager and Controller.
Reviews, analyzes, and processes credit card orders for completeness, accuracy, and compliance.
Investigates and resolves inaccuracies with internal/external customers.
Investigates and reconciles financial discrepancies.
Answers and initiates telephone and email inquiries, communicating information professionally.
Assists in running various financial reports.
Analyzes workflow processes for improvements and compliance.
Maintains relationships with new and existing vendors.