Accounting Specialist 2

Arizona Department of Administration • Phoenix, AZ

5d • $47,558 - $57,558 • Hybrid

About The Position

Provide Payroll services support by serving as the primary point of contact for employee and Agency payroll inquiries. Perform payroll and accounting functions including payroll amendments, direct deposits, federal and state tax processing, employee reimbursements, incentive payments, payroll reporting, travel reimbursement processing, ASRS ending payroll verifications, payroll communications, and employee time record approvals while delivering high-quality customer service.
This position may be available for remote work within Arizona (2 days per week in the office).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Knowledge of Fair Labor Standard Act (FLSA).
• Knowledge of Payroll Policies and Statutes.
• Knowledge of Above average Travel Policies and Statutes.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of Automated Accounting System.
• Knowledge of Financial Reporting.
• Knowledge of Microsoft (Excel, Word) and Google Workspace applications and general databases.
• Skill in Analytical - To interpret financial data and correct errors.
• Skill in Data entry- to record transactions in accounting system.
• Skill in Strong research techniques.
• Skill in Oral and Written Communication Skills to effectively communicate with other units/departments.
• Skill in Effective communication with internal and external customers.
• Skill in Accurately record data in accounting, payroll, and travel systems.
• Skill in Interpret State and Federal Statutes and Policies.
• Ability to work well with others.
• Ability to professionally communicate with others.
• Ability to understand and anticipate constituent and stakeholder concerns.
• Ability to handle unexpected workloads effectively.
• Ability to understand and comply with State Rules, Policies and Statues.
• Ability to ensure data transactions entered in the Accounting, AZ360, and Travel software comply with applicable State and Federal Statutes, Policies and Rules.
• Ability to be well versed in Travel reimbursements.
• Must possess and retain a current, valid class-appropriate driver’s license.
• Complete all required training.
• Successfully pass all necessary driver’s license record checks.
• Maintain acceptable driving records.
• Complete all required driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11) if operating a personally owned vehicle on state business.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Strong organizational and time management.
• Complete tasks in a timely manner.
• Organization and time management to make sure job responsibilities are completed in a timely manner.

Responsibilities

• Serve as the primary point of contact for Payroll services by responding to employee and Agency inquiries, researching payroll issues, maintaining the payroll mailbox, answering phone and email inquiries, resolving customer concerns, and providing timely, accurate and professional customer service.
• Utilizing automated accounting system (AZ360) to review time and attendance reports to determine payroll amendments. Process amendments, direct deposits, federal and state tax changes, and any payroll entries while ensuring compliance with payroll policies and procedures.
• Utilizing automated accounting system (AZ360) to process merit and spot incentives, generate recurring payroll reports to support payroll operations, compliance and decision making. Audit and process or approve travel reimbursement Eforms, assist employees with travel inquiries, and ensure reimbursements are processed accurately and timely.
• Process Arizona State Retirement System (ASRS) ending payroll verifications and compile required documentation to process.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed