Accounting Specialist 2

Arizona Department of Administration • Phoenix, AZ

7d • Hybrid

About The Position

This Accounting Specialist 2 is responsible for a variety of accounting and bookkeeping tasks, including revenue recognition, Payment issuance, cash management, and adherence to GAAP policies and the State of Arizona Accounting Manual (SAAM). The position focuses daily on processing payments, monitoring a shared accounting email, and assisting the CFO with various tasks, such as analyzing financial data, reviewing transaction documents, and preparing management reports. The position requires utilization of the Arizona Financial Information System (AZ360), Human Resource Information System (HRIS), Your Employee Services (YES) portal, QuickBooks, Microsoft Office, and Google Workspace applications. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Principles, methods and practices of fiscal and financial record keeping, including automated accounts payable/receivable and payroll systems;
• Basic and advanced math;
• QuickBooks or other digital accounting programs;
• Excel including pivot tables and formula development.
• Working with spreadsheets at the intermediate to advanced level;
• Cash handling;
• Verbal and written communication;
• Customer service;
• Research, analysis, problem-solving, and organizational skills;
• Prioritizing work activities to ensure deadlines are met;
• Interacting effectively with external and internal customers;
• Attention detail and accuracy.
• Sort, check, count, and verify numbers;
• Multi-task, prioritize and work efficiently;
• Listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers;
• Work independently, self-starter, energetic;
• Demonstrate good common sense and sound judgment;
• Flexibility to adapt to all situations and work varied hours;
• Possibly work weekends or evenings;
• Use 10-key calculator for a variety of accounting functions.
• Arizona Driver's License
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Ensures all payments and receipts are made timely and are allocated to the proper chart of accounts, codes, classes, and categories in the Arizona Financial Information System (AZ360) and QuickBooks; verifies the accuracy of all invoices prior to payment; research financial discrepancies and provide explanations necessary to complete monthly reconciliations; verifies receipt of goods and services; maintains invoice log and alerts CFO of any unexpected variance; creates and processes intra-agency electronic fund transfers; and monitors and responds to customer inquiries.
• Process payroll, deposits , and accounts receivable transactions as backup when needed.
• Supports the Arizona State Fair's box office; orders bank change for events and maintain supply inventory.
• Assists CFO in tracking appropriation; assists CFO with Chart of Accounts.
• Verifies Event entertainers W-9 forms are received, processed and approved.
• Assists staff in how to properly code Purchase orders.
• Performs periodic and as needed inventory of office equipment and supplies; and generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Positions in this classification participate in the Arizona State Retirement System (ASRS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed