ACCOUNTING SPECIALIST 1

Arizona Department of Administration • Phoenix, AZ

1d • Hybrid

About The Position

ARE YOU READY TO WORK FOR AN EXCEPTIONAL STATE AGENCY THAT WORKS TO PROTECT THE LIFE, HEALTH AND WELFARE OF THE EMPLOYEES IN THE STATE OF ARIZONA? APPLY WITH US! THE INDUSTRIAL COMMISSION OF ARIZONA (ICA) IS COMMITTED TO THE HIGHEST STANDARDS OF COMPLIANCE, DEMONSTRATING LEADERSHIP IN ALL AREAS, AND TEACHING AND WORKING WITH EMPLOYERS AND EMPLOYEES TO MAKE THEM SUCCESSFUL. A THRIVING WORKFORCE IN ARIZONA IS WHAT WE STRIVE FOR AND WORK TOWARDS EACH DAY.

ACCOUNTING SPECIALIST 1
(Full-time, in-office to start. Hybrid (2–3 days/week) possible after 6–9 months)

Job Location:
ADMINISTRATION/ACCOUNTING DIVISION
ADDRESS: 800 W WASHINGTON ST.
PHOENIX, ARIZONA 85007

Posting Details:
SALARY: $41,600.00 - $45,760.00
GRADE: 16
CLOSING DATE: MAY 12, 2026

Job Summary:
The ICA uses the Arizona Financial Information System (AFIS) and the purchase order system, Arizona Procurement Portal (APP), to process Administrative and Special Fund transactions. The Special Fund also uses an ERP system, JWS Claims Management, to process Worker's Compensation claims in AFIS. The Accounting Specialist I must have knowledge of each system. Additionally, the Accounting Specialist I must have a good working knowledge of Excel to perform allocations, maintain logs and complete reconciliations.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Requirements

• Knowledge of the principles, concepts, practices of fiscal and financial processing and record keeping, including automated accounts payable and accounts receivable systems.
• Knowledge of methods and practices of handling and safeguarding cash and negotiable instruments.
• Knowledge of State and Federal procedures including the State of Arizona Accounting Manual, State of Arizona Procurement rules, ICA policies and procedures and OSHA federal grant requirements.
• Knowledge of Arizona Financial Information System (AFIS).
• Knowledge of computer software applications for communication, spreadsheets, Internet, and word processing, including Microsoft Word, Google Suit and Excel.
• Knowledge of Arizona Procurement Portal (APP).
• Knowledge of W-9 forms and 1099 reporting.
• Skill in processing transactions effectively using the State’s accounting and procurement systems.
• Skill in processing transactions effectively using ICA's integrated financial management systems (GovCollect and JWS FileHandler).
• Skill in maintaining ledgers and journals and preparing reports that summarize financial transactions.
• Skill in preparing transfers and journal entries.
• Skill in gathering, compiling, examining and reconciling accounting transactions and vendor and customer accounts.
• Skill in maintaining accurate records in accordance with State records retention policies.
• Skill in effectively operating computer software applications for communication, spreadsheets, Internet, and word processing, including Microsoft Word, Google Suite and Excel.
• Ability to communicate effectively both orally and in writing.
• Ability to perform routine accounting tasks involving basic numeric calculations.
• Ability to complete a variety of financial transactions with accuracy under tight deadlines.
• Ability to understand, interpret and apply the fundamental principles of accounting and general fiscal and financial record keeping practices in the performance of assigned tasks.
• Ability to analyze fiscal data.
• Ability to recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.
• Must possess valid Arizona Driver's License.
• Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment.
• Employees may be required to use their own transportation, as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• One year governmental accounting experience
• Completion of at least 12 semester hours of accounting and one year professional level accounting experience
• A Bachelor’s degree with a major in accounting

Responsibilities

• Researching, compiling, analyzing, balancing, reconciling and summarizing fiscal records
• Posting account information accurately and timely
• Solving daily problems and making independent decisions based on information and research
• Reviewing and correcting accounting codes and mathematical calculations
• Matching invoices with purchase orders and receiving documents
• Processing invoices for payment and taking advantage of all available discounts
• Researching customer accounts and processing billing request forms to create accounts receivable documents
• Resolving conflicts and problems presented by peers of the Accounting Division, other ICA Division staff and outside vendors
• Encumbering funds and monitoring and controlling amounts expended from appropriated funds to assure that expenditures do not exceed available funds
• Monitoring worker's compensation claims reserves and controlling amounts expended not to exceed reserve levels
• Researching, gathering and compiling data for daily logs and monthly summary reports
• Performing other duties as assigned

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees