Accounting Specialist 1

Arizona Department of Administration•Phoenix, WA

3d•$40,863 - $50,863•Hybrid

About The Position

The Accounting Specialist 1 compiles, analyzes, and verifies refund documentation to ensure accuracy, timeliness, and integrity. The position processes Fuel Tax, IFTA, and miscellaneous revenue refunds; verifies calculations; reconciles data using spreadsheets; maintains records and meets deadlines; and ensures compliance with State policies. It also researches inquiries and provides professional verbal and written correspondence. The position may offer remote work within Arizona, depending on department business needs and continued achievement of performance measures. Remote work is a management option and may be ended at the agency’s discretion. Work must be performed within Arizona unless an exception is authorized in advance.

Requirements

Knowledge of basic principles and practices of fiscal, fund, and governmental accounting.
Knowledge of regulatory frameworks, administrative codes, and the general structure of statutory financial compliance.
Knowledge of methods and procedures used in budget monitoring, expenditure tracking, and encumbrance processing.
Knowledge of mainframe and PC accounting systems.
Effective professional oral and written communication skills.
Ability to use spreadsheets, databases, and other automated tools accurately and effectively.
Ability to reconcile complex accounts.
Research, problem-solving, and organizational skills.
Ability to prioritize work activities and ensure deadlines are met.
Ability to interact effectively with internal and external stakeholders.
Ability to communicate clearly and professionally, verbally and in writing.
Ability to synthesize complex work tasks or situations and present recommendations for a course of action.
Mathematics and accounting proficiency, including complex financial and process analysis and interpretation.
Ability to use computers and accounting software for complex financial tasks.
Selective preference: 12 semester hours or one year of governmental accounting experience, including reconciliations and work with spreadsheets and deposits; alternatively, two years of accounting experience.
Valid, current, class-appropriate driver’s license; employees driving on State business must meet applicable training, driving-record, and insurance requirements.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Knowledge of the MAX systems.

Responsibilities

Gather, review, and interpret daily refund requests for accuracy, timeliness, and compliance; make corrections or adjustments when needed.
Verify the accuracy of refund codes and amounts.
Provide excellent customer service.
Maintain records and files substantiating that transactions comply with State statutes, rules, department policies, and procedures.
Correspond professionally, verbally and in writing, with other agencies and taxpayers.
Research refund inquiries from taxpayers and agency personnel.
Enter data into the system and tracking sheet.

Benefits

Sick leave.
Vacation and 10 paid holidays per year.
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
Health insurance.
Dental insurance.
Retirement plan; mandatory participation in the Arizona State Retirement System (ASRS).
Life insurance.
Long-term disability insurance.
Optional short-term disability insurance.
Optional deferred compensation plans.
Optional supplemental life insurance.