Accounting Specialist 1

Arizona Department of Administration•Phoenix, WA

2d•$40,863 - $50,863•Hybrid

About The Position

The Accounting Specialist 1 compiles, analyzes, and verifies refund documentation for accuracy, timeliness, and integrity. The position processes Fuel Tax, IFTA, and miscellaneous revenue refunds; verifies calculations; reconciles data using spreadsheets; maintains records to meet deadlines; and ensures compliance with State policies. The specialist researches inquiries and communicates professionally in writing and verbally with taxpayers, other agencies, and agency personnel. The position may offer remote work within Arizona based on department business needs and continued achievement of expected performance measures. Remote work is a management option, not an employee entitlement, and may be discontinued at the agency’s discretion. All work, including remote work, must be performed within Arizona unless an exception is authorized in advance.

Requirements

Knowledge of basic principles and practices of fiscal, fund, and governmental accounting.
Knowledge of regulatory frameworks, administrative codes, and statutory financial compliance.
Knowledge of methods and procedures used in budget monitoring, expenditure tracking, and encumbrance processing.
Knowledge of mainframe and PC accounting systems.
Effective professional verbal and written communication skills.
Ability to use spreadsheets, databases, and other automated tools accurately and effectively.
Skills in reconciling complex accounts, research, problem-solving, and organization.
Ability to prioritize work activities and meet deadlines.
Ability to interact effectively with internal and external stakeholders.
Ability to synthesize complex work tasks or situations and present recommendations for a course of action.
Mathematics and accounting proficiency, including complex financial and process analysis and interpretation.
Ability to use computers and accounting software to perform complex financial tasks.
Selective preference: 12 semester hours or one year of governmental accounting experience, including reconciliations and work with spreadsheets and deposits, or two years of accounting experience.
A valid, current, class-appropriate driver’s license is required; employees driving on State business must meet applicable training, driving-record, and insurance requirements.
Newly hired State employees must successfully complete E-Verify.

Nice To Haves

Knowledge of MAX systems.
Governmental accounting experience involving reconciliations, spreadsheets, and deposits, or two years of accounting experience.

Responsibilities

Gather, review, and interpret daily refund requests for accuracy, timeliness, and compliance; make corrections or adjustments as needed.
Verify the accuracy of refund codes and amounts.
Provide customer service to taxpayers and other stakeholders.
Maintain records and files substantiating that transactions comply with State statutes, rules, department policies, and procedures.
Communicate professionally, verbally and in writing, with other agencies and taxpayers.
Research refund inquiries from taxpayers and agency personnel.
Enter data into the system and tracking sheet.
Reconcile refund data and accounts using spreadsheets.
Process Fuel Tax, IFTA, and miscellaneous revenue refunds.

Benefits

Sick leave.
Vacation and 10 paid holidays per year.
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
Health insurance.
Dental insurance.
Retirement plan; mandatory participation in the Arizona State Retirement System (ASRS).
Life insurance.
Long-term disability insurance.
Optional short-term disability insurance.
Optional deferred compensation plans.
Optional supplemental life insurance.
Potential remote-work scheduling, subject to management approval and agency needs.