Accounting Services Specialist

Alotten • Austin, TX

5d

About The Position

Weʼre looking for a reliable, detail-driven AP/AR Specialist to support our growing consulting and technology business. This part-time role is ideal for someone who enjoys structured work, thrives in a fast-moving environment, and wants consistent daily hours (approximately 4 hours per day, Monday–Friday). Youʼll own core accounts payable and receivable tasks that help keep our operations running smoothly, from preparing client invoices to tracking payments and supporting month-end processes. Our team will rely on you to ensure accuracy, timeliness, and great communication throughout our billing lifecycle.

Requirements

• Experience with accounts payable and/or accounts receivable (professional services experience a plus)
• Strong familiarity with QuickBooks Online; knowledge of Stripe is preferred
• Comfortable reviewing contracts, SOWs, and billing terms
• Strong attention to detail and ability to work independently
• Excellent communication skills – proactive, responsive, and consistent
• Collaborative approach with a focus on alignment
• Ability to work a set schedule each weekday (approximately 4 hours/day, totaling 20 hours/week)
• Based in the Austin area preferred

Responsibilities

• Prepare and generate client invoices across service offerings, custom programs, and technology products
• Maintain invoicing calendar and send scheduled monthly, milestone, and program-based invoices
• Review and validate timesheets, deliverables, or contract terms needed for billing
• Monitor incoming payments; follow up on outstanding balances and reconcile discrepancies
• Maintain accurate client billing records and update internal trackers
• Process vendor invoices, ensuring proper coding and approval routing
• Support weekly payment runs and verify accurate documentation
• Assist with expense reimbursements and credit card reconciliation
• Reconcile Stripe and QuickBooks Online transactions
• Prepare light reporting (AR aging, invoicing summaries, payment status updates)
• Maintain clean, organized financial files and documentation
• Support coordination with internal teams to kick off new projects and ensure proper tracking
• Maintain and improve data accuracy across business development and deal-tracking boards in our CRM
• Support month-end close activities as needed

Benefits

• Predictable daily schedule
• Collaborative team environment
• Opportunity to contribute to a growing services and technology firm
• Competitive part-time compensation

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed