Accounting Services Coordinator

Job Details • Lafayette, LA

8d • Onsite

About The Position

The Accounting Services Coordinator is responsible for various financial and administrative tasks within the Accounting Services department. This role involves invoice processing, vendor statement reconciliation, budget support, and report preparation. The coordinator will also assist with college budgeting, grants, purchasing, and financial reporting, ensuring compliance with state, federal, and institutional guidelines. Key responsibilities include providing outstanding customer service, maintaining data integrity, and communicating effectively with internal and external stakeholders, including auditors, vendors, and students.

Requirements

• Associate Degree or three years of experience in related field.
• Ability to prioritize and handle multiple priorities in a fast-paced environment.
• Detail oriented; high degree of accuracy.
• Able to meet deadlines.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills.
• Ability to be an effective team member and display initiative.
• Proficient with MS Word, Excel and Outlook.
• Ability to read and understand general business periodicals or governmental regulations.
• Ability to write reports, business correspondence/emails, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Must be able to demonstrate the proven abilities of intellectual reasoning, power of persuasion, and consistent dedication to the position.
• Ability to provide excellent customer service in person, by email and by phone.
• Proficient in the use of Microsoft Office Outlook and Excel.
• Basic knowledge of Microsoft Office PowerPoint and Word.
• Ability to learn to operate College-specific software and applications.
• Criminal Background Clearance.

Responsibilities

• Responsible for the payment of invoices and reconciliation of voucher payables and vendor statements.
• Prepares Accounts Payable report at fiscal year-end.
• Participates in the monthly reconciliation of open purchase orders with the Purchasing and Receiving Department.
• Provides budget support.
• Complies and analyses of data required for the preparation of specialized monthly, quarterly, and annual reports.
• Confers with managers regarding problem areas and makes recommendations for increasing efficiency.
• Participates in the development of new accounting techniques, in the design and implementation of accounting subsystems, in compilation of manuals for accounting and other applications, and in preparing managerial reports in compliance with generally accepted accounting principles and federal and state laws, regulations and procedures.
• Assists with the overall operation of the College budgeting, grants, purchasing, and financial reporting to ensure that state, federal and institutional guidelines are followed.
• Formulates, recommends, and helps implement departmental goals, objectives, and timetables so as to contribute to the overall mission of Administration and Finance.
• Provides sound decisions where professional judgment is required, while maintaining compliance with regulatory guidelines.
• Monitors individual and shared email inboxes and answers individual and shared phone lines.
• Provides outstanding customer service.
• Ensures proper procedures are followed concerning data management, file maintenance, and confidentiality.
• Communicates with auditors, students, third party contractors, vendors, banks for the purpose of providing information and technical assistance needed to resolve fiscal issues.
• Predictable and reliable attendance is required in order to provide consistency and continuity of business services.
• Performs related duties and responsibilities as assigned.
• Other duties as assigned.

Benefits

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, term life, disability, accident, vision, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses)
• Holidays (14 per year, typically includes longer break at Christmas)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree