ACCOUNTING SERVICES ANALYST A - 60000071

State of Florida•Tallahassee, FL

12d•Onsite

About The Position

This is professional accounting work involving independent application of a variety of accounting skills used for auditing and processing contractual invoices in the Financial Support Services – Contracts Disbursement Unit. Maintains payment logs in excel and monitors disbursements made against contract invoices to balance. Maintains controls and performs balancing operations on many accounting activities. Recommends changes to accounting procedures and assists in the development of new accounting procedures. Audits vendor invoices and/or employee reimbursements for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles. Audits and processes contractual payments timely through the appropriate financial system, Florida Accounting Information Resource (FLAIR). Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors. Communicates and works with contract managers to resolve discrepancies with invoicing and to ensure accurate disbursements are made. Assists with the facilitation of completing Expanded Audits of Payments (EAPs) for final submission to Department of Financial Services. Maintains and organizes files and documents related to assigned invoice submissions to ensure timely audit and processing of invoices. Ability to extract payment data and reconcile data against payment logs; ability to identify errors and rectify accordingly. Identify recurring issues and report statistical results to management. Conduct training as needed on proper invoice submission. Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices, identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS. Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Children and Families policies. Scan, index, and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedures. Respond to requests for voucher information from internal and external auditors and to comply with public information laws. Assists with research and/or training to ensure adherence to internal control procedures, and accounting standards. Performs related work as required.

Requirements

Knowledge of accounting principles, practices, and procedures.
Knowledge of the methods of data collection.
Ability to prepare financial statements and reports.
Ability to design and implement accounting systems.
Ability to prepare and maintain a variety of accounting records.
Ability to analyze and interpret accounting data.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to use automated accounting systems, personal computers, and general office equipment.
Ability to establish and maintain effective working relationships with others.
Ability to work independently.
Ability to utilize problem-solving techniques.
Three years or more of professional accounting experience which must have included experience in computer accounting systems.

Responsibilities

Maintains payment logs in excel and monitors disbursements made against contract invoices to balance.
Maintains controls and performs balancing operations on many accounting activities.
Recommends changes to accounting procedures and assists in the development of new accounting procedures.
Audits vendor invoices and/or employee reimbursements for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Audits and processes contractual payments timely through the appropriate financial system, Florida Accounting Information Resource (FLAIR).
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors.
Communicates and works with contract managers to resolve discrepancies with invoicing and to ensure accurate disbursements are made.
Assists with the facilitation of completing Expanded Audits of Payments (EAPs) for final submission to Department of Financial Services.
Maintains and organizes files and documents related to assigned invoice submissions to ensure timely audit and processing of invoices.
Ability to extract payment data and reconcile data against payment logs; ability to identify errors and rectify accordingly.
Identify recurring issues and report statistical results to management.
Conduct training as needed on proper invoice submission.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices, identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Children and Families policies.
Scan, index, and convert payment documents to required electronic format for storage and retrieval.
Maintain files in a current and accurate condition.
Archive prior year files and maintain record retention documents in accordance with procedures.
Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
Assists with research and/or training to ensure adherence to internal control procedures, and accounting standards.
Performs related work as required.