ACCOUNTING SERVICES ANALYST A - 37002097

State of Florida • TALLAHASSEE, FL

11d • Onsite

About The Position

This Accounting Services Analyst-A position is in the Financial Reporting Unit of the Bureau of Finance and Accounting, under the Division of Administrative Services. Primary responsibilities will include working with highly complex and intricate Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP). Monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance. Monitors and balances accounts and researches and resolves discrepancies. Compiles and analyzes financial data, prepares detailed financial reports and provides budget and/or accounting related recommendations to management for decision making process. Recommends changes to processes, policies and procedures. May audit and process accounts payable and/or receivable and related paperwork in compliance with state and Agency policies and procedures.

Responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include, recurring charges, reimbursements, purchasing card transactions and other payment requests submitted.
Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports. Monitor for compliance with the processing requirements of Chapter 215.422 F.S.
Must communicate verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process.
Acts as liaison with Department staff and the Department of Financial Services in financial matters. Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit. On an as needed basis request duplicate warrants, cancel warrants, and request copies of warrants.
Assist in the monitoring of financial records, to include expenditures and obligations. Review formal financial records for information; reconciles and ascertains that financial transactions and other financial related documents agree and that related restrictions are adhered to.
Assist with the researching of financial transactions and correcting errors by recording applicable entries in the State’s financial management system.
Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system.
Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements. Communicate any discrepancies found with applicable staff.
Assist in the maintenance of written policies and procedures, as needed.

Requirements

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of principals and techniques of effective verbal and written communication.
• Knowledge of administrative principles and practices.
• Knowledge of methods of data collection.
• Knowledge of basic management principles and practices.
• Ability to review and monitor policies and procedures for compliance with applicable requirements.
• Ability to evaluate and analyze grants management activities.
• Ability to conduct fact finding research.
• Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents.
• Ability to utilize problem solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• At least five years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis.
• A credential evaluation report from an approved agency must be submitted along with all foreign degrees.
• Successful completion of background screening will be required for this position.

Responsibilities

• Working with highly complex and intricate Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP).
• Monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance.
• Monitors and balances accounts and researches and resolves discrepancies.
• Compiles and analyzes financial data, prepares detailed financial reports and provides budget and/or accounting related recommendations to management for decision making process.
• Recommends changes to processes, policies and procedures.
• May audit and process accounts payable and/or receivable and related paperwork in compliance with state and Agency policies and procedures.
• Responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include, recurring charges, reimbursements, purchasing card transactions and other payment requests submitted.
• Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports.
• Monitor for compliance with the processing requirements of Chapter 215.422 F.S.
• Communicate verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process.
• Acts as liaison with Department staff and the Department of Financial Services in financial matters.
• Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit.
• On an as needed basis request duplicate warrants, cancel warrants, and request copies of warrants.
• Assist in the monitoring of financial records, to include expenditures and obligations.
• Review formal financial records for information; reconciles and ascertains that financial transactions and other financial related documents agree and that related restrictions are adhered to.
• Assist with the researching of financial transactions and correcting errors by recording applicable entries in the State’s financial management system.
• Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system.
• Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements.
• Communicate any discrepancies found with applicable staff.
• Assist in the maintenance of written policies and procedures, as needed.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree