Accounting/Production Admin
About The Position
This role primarily supports the accuracy and flow of accounting operations, while maintaining close coordination with production and inventory. You will play a key role in ensuring invoices, reconciliations, and financial data are correct and timely, while also supporting the operational inputs that drive those numbers. When this role is done well, financial records are clean, discrepancies are caught early, vendors and customers are handled professionally, and production data flows accurately into accounting. This role is ideal for someone who wants to grow their accounting experience while gaining exposure to how financial accuracy connects to real-world manufacturing operations.
Requirements
- Strong proficiency in Microsoft Excel, Word, Outlook, and ERP systems.
- Solid understanding of basic accounting principles (A/R, A/P, reconciliations).
- Strong analytical and problem-solving skills with high attention to detail.
- Ability to prioritize and manage multiple deadlines in a fast-paced environment.
- Professional written and verbal communication skills.
- Highly organized, efficient, and self-directed.
Nice To Haves
- 2+ years of accounting or accounting-heavy administrative experience.
- Experience in a manufacturing or inventory-driven environment.
- Familiarity with ERP systems that integrate accounting and production data.
Responsibilities
- Assist with Accounts Receivable and Accounts Payable processes, including reconciliation and follow-up.
- Maintain accurate invoice records, perform account reconciliations, and resolve discrepancies.
- Communicate with vendors and customers regarding invoices, payments, and account status.
- Support month-end close activities through data validation and reporting.
- Ensure accuracy of financial data entered into ERP systems.
- Support production-related data entry to ensure accurate costing and inventory tracking.
- Assist with Job Traveler review and closure to ensure alignment with material usage and job completion.
- Verify inventory transactions and help resolve discrepancies impacting financial reporting.
- Maintain accurate due dates and job status updates within the ERP system.
- Coordinate product transfers between facilities as needed.
- Enter, track, and maintain data across ERP systems, spreadsheets, and internal documents.
- Provide regular updates to Accounting and Operations leadership on outstanding items and issues.
- Partner cross-functionally to ensure alignment between production activity and financial reporting.
- Follow all safety standards when accessing manufacturing or warehouse areas.
- Perform other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
