Accounting & Payroll Specialist

Utilities One•Kent, WA

7d•Onsite

About The Position

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact. The Accounting & Payroll Specialist will be responsible for full-cycle payroll processing, IRS compliance reporting, and financial reporting for the company. Working closely with the US management team, you will ensure accurate and timely processing of payroll for both W-2 employees and 1099 contractors, maintain financial records, and support quarterly and annual tax filings. This is a full-time, in-office position based in Kent, WA.

Requirements

Proficient user of QuickBooks (required).
Strong English communication skills required.
Solid knowledge of payroll processing: W-2 employees and 1099 independent contractors.
Understanding of quarterly and annual IRS reporting requirements.
Proficient in MS Office (especially Excel); strong attention to detail and numerical accuracy.
High level of confidentiality, integrity, and ability to meet strict deadlines.
Proven QuickBooks experience is required.

Nice To Haves

Bilingual Russian/English preferred.
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent work experience will be considered.
Minimum 1–2 years of hands-on experience in accounting or payroll is preferred.
Experience with W-2 and 1099 payroll, IRS reporting, and general financial reporting is a strong advantage.

Responsibilities

Process full-cycle payroll for W-2 employees and 1099 independent contractors using QuickBooks.
Prepare and file quarterly (941) and annual (940, W-2, 1099) tax forms in compliance with IRS requirements.
Generate and maintain regular financial reports for company management, including P&L statements and expense summaries.
Maintain and reconcile accounts, manage chart of accounts, and ensure data accuracy within QuickBooks.
Keep payroll records, employee files, and financial archives organized and up to date per federal and state requirements.
Liaise with US management and HR on payroll matters, respond to employee payroll inquiries, and support year-end closing processes.