Accounting Operations Staff

Abercrombie & Kent•Downers Grove, IL

3d•$45,000 - $50,000•Hybrid

About The Position

The Accounting Operations Staff supports the daily accounts receivable (AR) and accounts payable (AP) activities for A&K USA. The position helps ensure customer billings, cash receipts, vendor invoices, commission payments, employee reimbursements, and related financial records are processed accurately and on time. Working under the guidance of the Finance team, the staff member also assists with reconciliations, reporting, and month-end close activities. The role interacts with A&K employees, vendors, customers, and other internal departments regarding invoices, payments, account balances, and related questions. It is a hybrid position based in A&K USA’s Downers Grove, Illinois, office, with an expectation of working onsite at least four days per week.

Requirements

High school diploma or equivalent required.
One to three years of experience in accounts receivable, accounts payable, bookkeeping, billing, or related Finance administration preferred; equivalent coursework or internship experience may be considered.
Proficiency in Microsoft Excel, Outlook, and standard office applications; comfort with spreadsheets, data entry, and basic calculations.
Strong attention to detail and organizational skills, with the ability to manage deadlines across AR and AP responsibilities.
Clear verbal and written communication and professional customer-service skills when working with vendors, customers, and colleagues.
Ability to follow approval procedures, investigate discrepancies, maintain confidentiality, and work effectively in a team setting.

Nice To Haves

Experience with accounting or ERP systems and multi-currency transactions.
Accounting coursework or an associate degree in accounting, business, or a related field.

Responsibilities

Receive, review, code, and enter vendor invoices and approved employee expense reports; confirm required documentation and approvals before processing.
Assist with preparing check, ACH, and wire payment batches, including payments in U.S. dollars and foreign currencies, subject to established authorization controls.
Respond to routine vendor and employee payment inquiries and research invoice discrepancies, duplicate charges, and outstanding balances.
Maintain accurate vendor records and supporting documentation; assist with W-9 collection, 1099 preparation, AP aging, and other assigned reporting.
Support AP-related month-end activities, including invoice accruals, reconciliation, and Illinois use tax information as assigned.
Prepare and distribute customer invoices, statements, and supporting billing documentation accurately and within established timelines.
Post and apply incoming checks, ACH, wire, and other receipts to appropriate customer accounts; research unapplied or unidentified payments.
Monitor accounts receivable aging and follow up on outstanding balances using approved collection procedures; escalate overdue or disputed accounts as needed.
Research billing questions, payment discrepancies, short payments, and credit balances, working with Finance and other internal teams to resolve them.
Assist with customer account reconciliations and prepare approved credit memo or refund documentation as directed.
Assist with monthly AP/AR reports, general ledger reconciliations, journal-entry support, and other month-end close tasks under review.
Maintain organized electronic records and help identify process improvements that support timely, accurate financial reporting.
Handle confidential financial and employee information appropriately and complete additional Finance projects as assigned.