Accounting Operations Specialist

National Baseball Hall of Fame & Museum•Cooperstown, NY

1d•$22 - $25•Onsite

About The Position

This position supports the Museum's daily accounting operations, including accounts payable, accounts receivable, periodic reconciliations, closing activities, and financial reporting. The Accounting Operations Specialist ensures the timely and accurate processing of financial transactions, maintains compliance with accounting standards and internal controls, and contributes to a collaborative, team-oriented work environment while identifying opportunities to improve processes and efficiencies.

Requirements

One (1) to three (3) years of academic experience or related experience demonstrating a strong working knowledge of accounting principles and standard financial procedures to perform the essential duties of the position.
Proficiency in accounting software; NetSuite preferred
Strong attention to detail, accuracy, and organizational skills
Ability to adapt, manage multiple priorities, and meet deadlines in a dynamic environment
Strong written and verbal communication skills with the ability to build effective relationships with vendors, customers, and internal stakeholders
Ability to follow written and verbal instructions, policies, and procedures
Demonstrates a positive, adaptable attitude and a willingness to learn and support others
Proficient in Microsoft Excel

Nice To Haves

Associate’s degree in accounting (preferred) or business
Three (3) to five (5) years of accounting experience in a professional or similar setting is preferred.
Nonprofit accounting preferred, but not required
Experience using AI tools to improve business processes, workflow efficiency, or administrative tasks is preferred, but not required

Responsibilities

Process purchase orders and vendor invoices, demonstrating proper document support, review, and approvals
Ensure proper account codes are used for expenses
Schedule disbursements to vendors, ensuring timely payments
Manage vendor accounts, including invoice uploads and payment tracking
Reconcile vendor statements and assist in discrepancy resolution
Maintain physical and digital vendor files
Generate customer invoices in a timely manner, ensuring accurate billing information
Apply incoming payments to the correct customer accounts
Maintain physical and digital customer files
Perform daily reconciliation of museum sales activity
Prepare bank deposits
Create sales journal entries for general ledger posting
Perform monthly reconciliations of accounts payable and accounts receivable
Assist with month-end closing
Apply internal controls and ensure compliance with accounting standards and regulations
Identify opportunities to improve processes while maintaining strong internal controls
Use ERP and AP/AR automation tools to streamline processes and improve efficiency
Maintain confidentiality and exercise sound judgment when handling financial and sensitive information
Must be available to work during the Hall of Fame’s special events throughout the year, including mandatory availability during Hall of Fame weekend, the Hall of Fame’s signature annual event