Accounting Operations Manager, HOA

PMP Management • Irvine, CA

6d • $85,000 - $95,000

About The Position

PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as a Accounting Operations Manager for our Orange County Division. Property Management Professionals (PMP) is an industry-leading association management firm providing innovative products and extraordinary services to common interest developments throughout California, Utah, and Texas. We are proud to offer a personalized, boutique level of service to our association clients, backed by the scale and resources of Odevo, one of the world’s largest resident services companies. We are proud to be privately owned, locally independent, and passionately committed to elevating the lifestyle experience for the communities we serve. We are one of the fastest (organically) growing association management firms in each of our respective markets. Our company’s growth coupled with the depth and breadth of our network creates a uniquely rare opportunity for professional growth. Additionally, our people-centric culture allows us to attract and retain the industry’s top talent and has served as one of our primary competitive advantages over the past two decades. The Accounting Operations Manager is responsible for monitoring and supporting the day-to-day accounting A/R, A/P and corporate treasury functions. This position is a senior accounting role that combines traditional accounting, advanced technical skills, and financial analyst abilities.

Requirements

• Minimum five years of accounting experience, or equivalent is required.
• Supervisory experience preferred
• Advanced proficiency in MS Excel. Strong data processing skills and experience handling volume data
• Excellent documentation and written skills
• Exceptional multi-tasking and organizational skills with the ability to handle multiple projects and prioritize accordingly while meeting deadlines within a fast-paced environment
• Demonstrated ability to manage complex or ambiguous situations
• Strong quantitative and analytical skills
• Shows initiative and demonstrates a willingness to take ownership on assignments
• Strong communication and organizational skills; detail-oriented with a high degree of accuracy
• Ability to work and complete tasks with little supervision and/or in collaboration with other team members
• Must be flexible and able to adapt to growing organizations and deal with the Company’s changing needs and priorities
• Organization skills, problem solving, process improvement, Advanced Excel, ERP systems, Attention to Detail, SOP writing, data processing

Nice To Haves

• Bachelor's Degree in Business, Accounting, or relevant discipline preferred

Responsibilities

• Maintain a working knowledge of all AR and AP tasks to be able to provide coverage for absences in these areas
• Ensure written documentation is in place for all transactional processes and ensure SOPS are updated as process changes are made
• Manage corporate credit program, including issuance of new cards, recording and reconciliation of card transactions, cardholder account maintenance and assist with resolving card holder problems
• Manage off-boarding of terminated contracts, including collection on outstanding billings and preparation of final billing
• Manage payroll pass-through billing process, including compilation of pass-through costs data, billing reconciliations, and field questions from internal partners and board members
• Handle onboarding of new associations, including review of management agreement and verification of financial billing setup in ERP and accompanying systems, and review of initial client billings
• Process check deposits, wires and electronic transfers as needed
• Manage company cash flow, including preparation of available cash projections
• Manage accounting setup of new office locations, including set-up of rent and utility payments, and other major contracts
• Ensure reporting sources for incidental billings are properly vetted and configured to capture billing data
• Maintain library of all corporate agreements, including ongoing maintenance for any contract updates or changes. This includes customer agreements, vendor contracts, office leases/rentals, and other agreements including corporate insurance policies
• Maintain vendor contract database, and regular review of contract spending to including regular review and audit of vendor bills to identify cost saving opportunities
• Develop and maintain processing forms to be used by whole company for corporate accounting requests
• Coordinate with HR/payroll on employee incentive programs for billable hours payout and business development bonuses
• Work with HR/payroll team to ensure appropriate employee classifications have been assigned for cross-functional processes with corporate accounting
• Assist with overseeing day-to-day accounting operations, including but not limited to AP, AR, and payroll pass-through billing
• Assist in mentorship of junior team members, including assisting team with problem resolution
• Participate in month-end close process by monitoring AR and AP progress and stepping in to help complete tasks as needed
• Be integral in building out new processes, systems and tools to drive efficiencies in corporate accounting operations
• Identify opportunities to improve operational efficiencies throughout the organization
• Perform ad hoc assignments and special projects related to finance operations areas

What This Job Offers

• Job Type: Full-time
• Career Level: Senior