Accounting & Operations Coordinator

Laude Research Institute PBC•San Francisco, CA

13h•$90,000 - $140,000•Hybrid

About The Position

Laude is seeking an Accounting & Operations Coordinator to manage daily accounting administration and operational tasks. This role involves supporting the Finance Lead with bookkeeping, monthly close, and reporting, as well as managing grant programs, vendor relationships, compliance, payroll, and expense operations. The position requires a blend of finance and operations skills, with a focus on building systems and maintaining organizational discipline. The role reports to the Head of Operations and works closely with the Finance Lead, emphasizing hands-on execution and ownership.

Requirements

3 to 5 years of relevant experience in bookkeeping, accounting operations, or a coordinator role with real financial responsibility
A hands-on bookkeeper with real experience including journal entries, reconciliations, and month-end close work
Proficient in Xero, or deeply experienced in a comparable platform (QuickBooks, NetSuite) and ready to work in Xero from day one
Experienced with administering tools like Ramp and Rippling.
A strong spreadsheet builder that creates and maintains tracking systems
Experience with payroll processing or coordination
Organized across complexity, you can manage multiple workstreams across two entities and keep the details clean without being reminded
Comfortable with compliance-adjacent work. You follow process carefully and flag when something needs attention
Low ego and high ownership. You're motivated by the work being right, not by being seen doing it
A clear communicator who can work across a small team, support a Finance Lead, and be a reliable point of contact for team members

Nice To Haves

Experience with multi-entity accounting
Exposure to equity compensation plans or equity-based grant disbursements
Experience supporting a growing team in a startup or early-stage org environment

Responsibilities

Own day-to-day bookkeeping in Xero: journal entries, reconciliations, and data entry
Support the Finance Lead on monthly close and department budget tracking
Manage accounts payable, cash flow tracking, and expense operations, including receipt collection and approval workflows
Process payroll and manage onboarding of new employees into payroll systems
Maintain state payroll accounts and ensure compliance across multi-state payroll registrations and filings
Administer employee benefits programs including enrollment, changes, and carrier coordination
Own administrative and accounting operations for specific grant programs following grantee selection: tax document collection, payment setup, disbursement processing, and expense tracking
Manage disbursements across payment types including cash, equity compensation, and paid-in contributions
Collect W-9s, W-8 BENs and manage annual 1099 filings for advisors and contractors
Track and manage annual entity compliance filings, including state annual reports, and statements of information.
Maintain accurate, organized records in support of audit readiness and annual reporting
Support the Head of Operations on cross-functional ops initiatives as the organization grows
Provide day-to-day support to team members on expense, payroll, and administrative needs