Accounting & Operations Assistant

Winter Services•Cedar Rapids, IA

27d

About The Position

Reporting to the Controller, the Accounting & Operations Assistant supports the accounting and operations function. The role focuses primarily on assigned customer invoicing, credit card receipt entry, subcontractor compliance, estimate entry, and operational accounting tasks. It helps ensure accurate financial records, timely transaction processing, and compliance with internal controls. The position also participates in a rotational on-call schedule during winter snow events.

Requirements

One to three years of accounting or bookkeeping experience; internships are considered.
Experience with ERP systems and Microsoft Excel.
Understanding of accounts receivable, accounts payable, general ledger, and basic accounting principles.
Experience with reconciliations, journal entries, and accounts payable and accounts receivable.
Strong attention to detail and accuracy.

Nice To Haves

Coursework in accounting is preferred.
Experience with NetSuite is preferred.

Responsibilities

Complete Tovar Snow invoicing within 48 hours of an event and monitor the Tovar email.
Process and upload invoices to third-party billing sites, such as Service Channel.
Enter credit card transactions into NetSuite.
Provide backup support to the AR Specialist with Viaesys invoicing.
Provide backup support to the AR Specialist with cash application of daily deposits.
Provide backup support to the Junior Accountant with accounts payable tasks when needed.
Maintain current certificates of insurance and contracts on file for subcontractors.
Enter newly awarded snow contracts into NetSuite.
Participate in a rotational on-call schedule during winter snow events: Monday through Friday from either 5 AM to 8 AM or 5 PM to 8 PM, and weekends from 8 AM to 5 PM, according to the assigned schedule.
Enter estimate details into Viaesys as provided by the Sales team.
Assist the operations team with adjusting schedules in Viaesys when needed.
Answer incoming calls when needed.
Complete special projects as assigned.