Accounting Operations Analyst, Accounts Payable
About The Position
We’re looking for an experienced Accounting Operations Analyst, Accounts Payable who will be responsible for supporting procure-to-pay operations, managing vendor data and onboarding, maintaining accurate accounting records, and contributing to process improvements across the P2P function. In this role, you’ll support Renee Law, Accounting Manager in overseeing vendor lifecycle management, strengthening accounting processes and documentation, coordinating cross-functional communication, and ensuring timely, accurate completion of accounting related tasks. A successful Accounting Operations Analyst, Accounts Payable, brings a foundation in accounting or procurement, strong organizational and communication skills, a resourceful and proactive mindset, and a detail-oriented approach with the ability to balance both tactical work and the bigger picture.
Requirements
- Foundational experience in accounting, procurement, or accounts payable, supported by relevant education or hands-on work.
- Eagerness to deepen knowledge and build stronger technical skills.
- Proactive, curious, and ready to jump in, take ownership, and contribute to improving our procure-to-pay processes.
- Willingness to take on any task.
- Top-notch organizational and time management skills.
- Resourcefulness in using AI tools, network, teammates' knowledge, and other resources to find a good path forward.
- Strong communication skills and ability to partner effectively across the organization.
- Ability to collaborate with stakeholders at all levels, ensuring questions directed to the accounting team are addressed quickly, accurately, and with shared context.
- Ability to contribute to clear, concise documentation that reflects team input and aligns with Zapier’s tone and standards.
- An eye for detail, with the ability to see the bigger picture.
- Experience using AI in work today, not occasionally, but as part of how you operate at a high level.
- Ability to point to workflows built, how approach has evolved through iteration, and the impact on quality, efficiency, and experience — while intentionally applying AI for the right outcomes, setting a high bar for outputs, and taking ownership of what ships.
Responsibilities
- Oversee our vendor master data records within our procure to pay and ERP system (Zip), which includes answering vendor questions, following up on vendors' missing information, determining 1099/1042 eligibility, and resolving issues during the onboarding process
- Perform OFAC and TIN matching processes
- Review critical vendor fields for missing or incomplete/incorrect data (includes 1099 eligibility fields, tax IDs, and duplicate vendor indicators)
- Manage vendor offboarding in the procure-to-pay and ERP systems
- Provide necessary reporting on our vendors
- Review and code invoices in the accounts payable invoice inbox, accurately and promptly
- Assist with purchase request reviews and follow-ups as needed
- Help create and maintain process documentation, including internal accounting documents and Zapier-facing documentation
- Respond to Slack messages regarding accounting-based questions in a timely manner
- Manage our virtual card transaction queue, ensuring transactions are submitted timely with required documentation and credit card receipts are securely filed
- Manage and distribute incoming mail from Zapier’s remote mailbox to others within the organization, leveraging existing automated mail processes for efficiency
- Organize and assign tickets from accounting’s Zendesk instance to the proper individuals for action
- Provide assistance on various procure-to-pay related projects as needed
- Perform month-end reconciliation processes and automations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
