Accounting Operations Administrator

Bear Event Design•Denver, CO

About The Position

Bear Event Design is a creative event design and décor firm serving events across Denver and the Rocky Mountain region. As the company grows, it is investing in its financial infrastructure to improve business understanding, decision-making, and long-term scalability. The firm is seeking a highly organized, detail-driven, and proactive Accounting Operations Administrator to manage the day-to-day financial operations. This role is both executional and strategic, responsible for maintaining accurate financial records while also developing reporting, job costing, and financial systems to enhance operational efficiency. The Administrator will report directly to the owners and play a critical part in shaping the company's performance understanding.

Requirements

Highly detail-oriented with a strong sense of ownership over accuracy and completeness
A systems, root-cause analysis thinker who enjoys building processes, improving workflows, and solving operational problems
Comfortable operating both in the details and at a higher level, translating financial data into meaningful insights
Proactive and self-directed, able to identify gaps and take initiative without waiting for direction
Strong communicator who can work across departments to gather information, clarify issues, and drive accountability
Organized and able to manage multiple priorities in a fast-paced, evolving environment
Adaptable and comfortable building structure within a growing business
4–7+ years of experience in accounting, finance, or a similar role with hands-on responsibility across bookkeeping, AP/AR, and reconciliations
Strong experience with QuickBooks Online (or similar accounting software) and financial systems management
Experience managing payroll and supporting HR-related financial processes
Demonstrated experience building or managing reporting, dashboards, or financial analysis for a business
Experience with or strong understanding of job costing, project-based accounting, or cost tracking systems
Comfortable working with multiple systems and tools (e.g. expense management, payroll platforms, CRM/project systems)
Strong Excel skills for analysis and reporting

Responsibilities

Own all core accounting functions including bookkeeping, accounts payable, accounts receivable, payroll, and monthly reconciliations to ensure accuracy and consistency across all financial data
Manage and improve the monthly close process, ensuring books are completed quickly, accurately, and with strong supporting documentation
Maintain and audit financial systems including QuickBooks, Ramp, and payroll platforms, ensuring compliance, proper coding, and clean financial records
Oversee accounts receivable processes including payment tracking, client communication, and resolving discrepancies in partnership with the sales team
Manage accounts payable workflows including vendor setup, invoice processing, and internal communication to ensure timely and accurate payments
Own payroll processing and support HR-related financial operations including onboarding/offboarding, benefits administration, contractor payments, and required documentation
Lead the implementation and ongoing management of job costing systems, ensuring accurate data collection across departments and building processes where gaps exist
Develop and maintain monthly reporting, dashboards, and financial summaries that provide clear visibility into company performance, costs, and profitability
Conduct quarterly business reviews with leadership, analyzing departmental performance, identifying trends, and providing actionable insights
Continuously evaluate and improve financial workflows, systems, and tools (e.g. QuickBooks, Ramp, Rippling), identifying opportunities for automation, efficiency, and better visibility
Act as a central hub between departments to ensure financial data is complete, accurate, and aligned with how the business operates
Support ongoing financial hygiene by enforcing guidelines, auditing transactions, and improving internal accountability around spending and documentation